Equipment Monitoring and Inventory System in PHP and MySQL

Equipment Monitoring and Inventory System in PHP and MySQL

Equipment Monitoring and Inventory System in PHP and MySQL


Currently, the equipment monitoring and inventory are performed manually by the staff. For every equipment’s, a piece of paper needs to be filled up in order to keep track the information. This manual system was found to have a lot of weaknesses such as disappear of the equipment’s records, losing of equipment, in-out transaction record and misplace of equipment’s. To automate the process, we made it computerize.

An Equipment Monitoring and Inventory System are the most improve and advantage in term of equipment’s development, it deal in different aspect of regular checking of some storage items inside the stock room, it provide a timeless process between the management and the borrower in the process of borrowing and returning the equipment’s from the management.

Through this study it engaged the mind of some management on how to properly monitor the inventory of their equipment’s through computer system. Equipment monitoring system, deals with the monitoring of all equipment’s of the office. This includes the list of all equipment’s by its category, list of rules, list of borrower’s and equipment’s that have been borrowed, etc.  For further information, this implementation of our system the Equipment Monitoring and Inventory System would secure all equipment’s and provides the management an automated processes and computerized data records. It avoid some difficult circumstances and loss of that data and items not just in that mean but also to minimized the time consumption in gathering and borrowing equipment’s. The system functionality provides the following: equipment list (by its category / field), borrower’s list (borrowed date, returned date, full name, address, borrowed equipment), reservation records, allocate exact budget in the equipment’s and easily and faster reviewing data, equipment list pullout from the stock room due to damage, rules and regulation for those borrower who did not return or those borrower who create a damage to the equipment, donators list and type of equipment been donated.

Beneficiaries of the Study

Management – this project will be very helpful to the management of the office or unit in terms of reliability and accuracy of reports. The system can produce real time reports faster and easier compare to the manual process. The system has a search module that allows the user to easily look for an item and view its details in less amount of time.

Researcher/Developers – with this study, the skills of researchers/developers in programming, software development and database design will be challenged and utilized. Thesis or capstone project is where we showcase your skills and hard work as a student, so this is the right opportunity to enhance our knowledge

Future researchers – the future researchers who want to conduct a similar study on this one can used this study as their basis or one or their resources or guide. The project has still a lot of things that needs to be improved, for that it’s up for the future researchers to enhance the project.


This study aims to develop an efficient and useful Equipment Monitoring and Inventory System for the supply office and other offices and institutions that monitor their items and products.

Specifically, the implementation of the Equipment Monitoring and Inventory System will be able:

  1. To identify what is needed equipment’s in various sports;
  2. To allocate exact budget in the equipment’s and Reviewing data;
  3. Monitor the different sports equipment by its category;
  4. Provide the equipment list pullout from the stock room due to damage and categorize the equipment from its field;
  5. Provide monthly report, giving feed-back, examining reports, follow-up and reporting;
  6. Monitor who donates the equipment and what type of equipment donates;
  7. Monitor the borrower of the equipment, specify some personal information and provide data of what type of equipment he/she borrowed;
  8. System provides an equipment reservation for every occasional event;
  9. Monitor the in-charge personnel who give the permission to borrow or to use the equipment;
  10. It provide quick information if some equipment is lost, and;
  11. All information is secure only the administer and by the management personnel that have a privilege to access the system;

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