Personnel Information Management System

Personnel Information Management System

The project entitled Personnel Information Management System is a web based project using PHP, MySQL and Bootstrap, Visual Basic and MySQL version is also available.

The system includes the profiling of personnel, keeping track of their academic achievements, seminars attended and many more.

The said project is for the HR or human resource department which will help them in the record and archiving of their employees profile.

Personnel Profile Encoding Form

Development Tools of Personnel Information Management

Software Requirements

The proposed system includes the following components to be used by the researchers to develop their system:

Software Development The researcher used the following software to develop their system such as: Hypertext Markup language (HTML5), Cascading Style Sheet (CSS), JavaScript, PHP: Hypertext Preprocessor, (SQL) Structured Query Language, SQL server, WAMPP.


As cited from this website ( Hypertext Markup Language revision 5 (HTML5) is a core technology markup language for the structure and presentation of World Wide Web contents. HTML5 supports the traditional HTML and XHTML style syntax and other new features in its markup, New APIs, XHTML and error handling.


According to this website ( Cascading style sheets are used to format the layout of Web pages. They can be used to define text styles, table sizes, and other aspects of Web pages that previously could only be defined in a page’s HTML.


According to this website (® (often shortened to JS) is a lightweight, interpreted, object oriented language with first class functions, and is best known as the scripting language for Web pages, but it’s used in many non browser environments as well. It is a prototype based, multi paradigm scripting language that is dynamic, and supports object oriented, imperative, and functional programming styles.


As cited from this website (www.searchsqlserver. SQL (Structured Query Language) is a standard interactive and programming language for getting information from and updating database. Although SQL is both an ANSI and an ISO standard, many database products support SQL with proprietary extensions to the standard language. Queries take the form of a command language that lets you select, insert, update, find out the location of data, and so forth. There is also a programming interface.


As cited from this website (www.

Acronym for Windows/Apache/MySQL/PHP, Python, (and/or) PERL the acronym WAMP refers to a set of free (open source) applications, combined with Microsoft Windows, which are commonly used in Web server environments. The WAMP stack provides developers with the four key elements of a Web server: an operating system, database, Web server and Web scripting software. The combined usage of these programs is called a server stack. In this stack, Microsoft Windows is the operating system (OS),Apache is the Web server, MySQL handles the database components, while PHP, Python, or PERL represents the dynamic scripting languages.

System Modules and User Interfaces (Visual Basic Version)

List of Personnel Information Form – the image below shows the list of personnel stored in the system; the user can search the records by id, name and lastname. The scanned document of personal data sheet can also be uploaded in the system. Records are grouped according to the gender of the employees; it is visible in the sidebar part of the system.

List of Personnel Information Form
List of Personnel Information Form

Personnel Profile Encoding Form – the image below is the encoding form of the personnel information management system. The information stated by the employee in their personal data sheet is being encoded and stored in the system by the HR personnel.

Personnel Profile Encoding Form
Personnel Profile Encoding Form

Database Design of the Personnel Information Management System  – the image below shows the database design in MS Access format, please contact us for MySQL version of the schema.

Database Design of Personnel Information System
Database Design of Personnel Information System

Beneficiaries of the Study/Project

Human Resource Manager. The system will give a reliable security for the HR department for the information of the employee’s, and manage the information in an organized way with decision making.

Human Resource Office Personnel. The system will lessen the time work also in losing and duplication of information in implementing a computer-based system by, storing, profiling, hiring, adding, updating, reports of leave and retirement.

Employee. The system will give information for the records of each employee’s to have a promotion and take leave or retirement.

Personnel Information Management System
Personnel Information Management System


The folder and cabinet method of record keeping is still part of the archiving process, but this method is very difficult for the updating of records, thus the implementation of information system for personnel information management is strongly recommended.

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