Guidance Student Profiling Research and System Methodology

Guidance Student Profiling Research and System Methodology

This article discussed all methods used by the researchers, which includes the selection of software development life cycle model, software development procedures and methods being used including the requirements phase, design phase, initial testing phase and the final testing of the program to successfully come up with the developed system.

Using a survey questionnaire the method used by the researchers was the descriptive type of study. This method used to discuss the actual condition, situation and practice in the Guidance Office. The focused of this type of study is to seek the respondents’ perspective and experience. It also calculates the mean and interpretation of the questionnaire which contain the various functions that deal on how Students’ Profiling System is in demand to be implemented.

Guidance Student Profiling Research and System Methodology
Guidance Student Profiling Research and System Methodology


Computer Managed Counseling (2011), stated that it helps counselors reduce their clerical and administrative tasks. The computer can be used for maintaining records, keeping activity logs, scheduling, and word processing. The computer has been used in computer-assisted testing and computer-adaptive testing. When asked about the activities that take up more than 20 percent of guidance staff’s time, the most-often cited activity (with almost half of the schools naming this activity)was assisting students in their choice and scheduling of high school courses.


In addition to the online application, other required documents include: current official transcript Issued by the school Registrar’s office and a minimum of two letters of recommendation required from faculty in the major of study.

System Development Life Cycle Model

The waterfall model is a sequential, software development process, in which progress is seen as flowing steadily downwards (like waterfall) through the phases of System Requirements, System Design, System Implementation, System Verification and  System Maintenance.

Requirements Phase

These are the needed requirements in developing the Students’ Profiling System. It includes the respondents of the study which are the Guidance Office Personnel and students taken from the 5% of the overall population of students. It also includes the validated research questionnaires used by the researchers in conducting a survey and gathering the needed data for the development of the Students’ Profiling System.

Software Requirement

The following were the software used for the development and for the implementation of the system.

Microsoft Visual Basic 6.0 – Was the chosen programming language for software development primarily because it is an ideal programming language for developing sophisticated professional applications for Microsoft Windows. It makes use of Graphical User Interface for creating robust and powerful applications. The Graphical User Interface as the name suggests, uses illustrations for text, which enable users to interact with an application. This feature makes it easier to comprehend things in a quicker and easier way.

MySQL ODBC Connector – is a driver for connecting to a MySQL database server through the Open Database Connectivity (ODBC)

MySQL – Is a Relational Database Management System (RDBMS) that runs as a server providing multi-user access to a number of databases.

People ware requirements


System Developer

  • These are the people who are responsible in developing and accountable if there are problems encountered in implementing the Students’ Profiling System.


Guidance Office Personnel

  • Being the people who are in-charge in managing and keeping the confidential information of the students, they must be trained and oriented on how to use the system properly.

Working Scholar

  • They are working scholars who help or assist the Guidance Office Personnel. They must also be oriented with regards to the use of the system and its intended functions.

Design Phase

The researchers created a design based on the result of the survey and users suggestions for the system to be developed. All the requirements of the first stage contributed a very important role with the successful preparation in creating the Students’ Profiling Systems design. It includes the necessary hardware and software requirement in designing the developed system.

The series of figures displays the Context Data Flow Diagram, Firs Level Explosion, Second Level Explosion and Entity Relationship Diagram of the developed Students’ Profiling System.

Guidance Student Profiling System Context Data Flow Diagram
Guidance Student Profiling System Context Data Flow Diagram

Figure 2 shows the Context Data Flow Diagram of the developed Students’ Profiling System.

Implementation Phase

This phase discussed the implementation of Students’ Profiling System where in (3) experts evaluate the developed system. This phase also discussed if the recommended functions and suggestions of the respondents and users are met.

Initial Testing Phase. The pre-installation of the Students’ Profiling System, three system developers evaluated the system. The evaluators were professionals who have broad knowledge on a computer-oriented application.

For the evaluation of the developed Students’ Profiling System, the researchers made a letter  and personally set an appointment with the selected system developers for software quality assurance evaluation using the McCall’s Software Quality Model Evaluation Form. After the system was evaluated, the tabulation of the Software Evaluation Results follows.

Final Testing Phase. The final testing of the system was conducted after the initial testing was done. In this phase, the researchers made a letter to the intended users, attached is the Part II of the self-made questionnaire which is the User Acceptance Evaluation Form  where in the intended users was the one who tested the effectiveness of the developed Students’ Profiling System if the desired functions were met.

The following are the evaluators of the developed Students’ Profiling System:

Guidance Office Personnel. The overall head and in charge of the Guidance Office and the one who keeps the security or password of the developed system.

Working Scholars. They are also the authorized person assigned in the Guidance Office to use the developed system.

Testing Phase

This is the feed backing process of the Students’ Profiling System after it was implemented and undergone testing to the three (3) experts and its intended users. It informs the developer if there are any suggestions, flaws, bugs and if the systems functionality worked well.

Maintenance Phase

This phase is virtually a never ending phase of the software model. Generally, problems with the system developed will come up after its practical use starts, so the issues related to the system can be solved after the deployment of the system. It also includes upgrading the system.

Credits to the authors and developers of the study/project.

You may visit our facebook page for more information, inquiries and comments.

Hire our team to do the project.

, , , , , , , , , , , , , , , , , , , , ,

Post navigation