File Management System User Interface in Bootstrap and PHP

File Management System Dashboard

File Management System User Interface in Bootstrap and PHP

File Management System provides a platform for the accessing files. Specifically, this system is for the file management of the academic institution. This is very useful in the management and organizing the files, requirements and deliverables of the teachers and instructors. The said system can be installed on the intranet and it can also be uploaded to a live server wherein the platform can be accessed online and with the user of a browser.

Current Technology

Aside from teaching preparation, another challenge to our faculty members is on how to organize their requirements in a form of folder and paper. The manual method of organizing seems to be very hard and time consuming, thus the need to develop an information system which is efficient and effective in monitoring and organizing files is highly recommended.

This article can help you in the development of your own version of file management system specifically intended to solve the problems of our teachers/instructors in the organization of files and records.

The following are modules and user interface of file management system.

Login Form – this system can be accessed by administrators, department heads and faculty members. The form below is the login form where they need to input the correct combination of username and password.

File Management System Login Form

File Management System Login Form

Dashboard (# of files, # of file category, # of users) – the dashboard below shows the statistics of the system such as the number of files uploaded, categories of files, number of users and a bar graph that monitors and display the download logs per day.

File Management System Dashboard

File Management System Dashboard

File Category Management Module (category name, description)

Table field: (id, categoryname, description, deadline)

Module Description: files are of different types, and the purpose of this file management system is to organize the files of an academic institution, files can be group as assignments, exams, communication letter, and etc., the image below is the information and encoding module of the file management system.

File Management System File Category Management Encoding Module

File Management System File Category Management Encoding Module

File Management System List of File Category Module

File Management System List of File Category Module

File Information Management Module (file name, description, file type, file size, uploader, date uploaded, file status (published, unpublished))

Table field: (id, filename, categoryid, description, facultyid, semesterid, schoolyearid, uploadedfile, dateuploaded, dateupdated, status, remarks)

Module Description: actual files are uploaded and managed on this module of the file management system.

File Management System File Information Management Change Status Module

File Management System File Information Management Change Status Module

File Management System File Information Management Module

File Management System File Information Management Module

Additional Uploaded Files Module (parent file, additional file, date uploaded) – in some cases, a requirement has multiple attachments and those additional files can be uploaded and managed in this module of the project.

File Management System Additional Uploaded Files Module

File Management System Additional Uploaded Files Module

File Management System List of Additional Uploaded Files

File Management System List of Additional Uploaded Files

User Management Module (username, password, fullname, email address, profile photo) – user accounts of department heads and faculty members are encoded and managed in this module of the system. The image below shows the information and encoding module for users.

File Management System List of User Module

File Management System List of User Module

File Management System User Management Module

File Management System User Management Module

Download Logs and Statistics – Bar Graph (file name, no of downloads per file) – the download log is used to monitor the number of downloads per file; this feature can be seen on the dashboard module of the project.

Front end site (list of files with download button) – this part of the system is open for public and anyone can access and download the files with no need to login to your account.

File Management System Files available for download

File Management System Files available for download

Development Tools:

PHP, MySQL and Bootstrap

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