File Management System in PHP and MySQL Review of Related Literature
REVIEW OF LITERATURE
This chapter presents the review of the related literature and significant studies that will enable the researchers to acquire basic information and references on different perspectives of concepts and theories in the design and development of File Management System in PHP and MySQL. It also includes some operational technical terms related to the study.
Related Foreign Literature
Stallings (2012) defines file management system as a set of system software that provides services to users and applications in the use of files. Typically, the only way that a user or application may access files is through the file management system. This relieves the user or programmer of the necessity of developing special-purpose software for each application and provides the system with a consistent, well-defined means of controlling its most important asset. File management system aims: to meet the data management needs and requirements of the user, which include storage of data and the ability to perform the aforementioned operations; to guarantee, to the extent possible, that the data in the file are valid; to optimize performance, both from the system point of view in terms of overall throughput and from the user’s point of view in terms of response time; to provide I/O support for a variety of storage device types; to minimize or eliminate the potential for lost or destroyed data; to provide a standardized set of I/O interface routines to user processes; and to provide I/O support for multiple users, in the case of multiple-user systems.
Web applications are popular due to the ubiquity of web browsers, and the convenience of using a web browser as a client, sometimes called a thin client. The ability to update and maintain web applications without distributing and installing software on potentially thousands of client computers is a key reason for their popularity, as is the inherent support for cross-platform compatibility.
Sheahan (2013) File management systems are organizational tools that assist with the filing, storage and retrieval of paper or electronic documents. File management systems help eliminate clutter and give employees’ files a special spot. The benefit is that employees can sort, access and retrieve documents easily so that they spend less time searching for files and more time being productive. File management systems may be electronic or three-dimensional. Electronic systems store electronic files in a virtual database. Three-dimensional systems, such as cabinets and file folders, can be arranged in your work area for your personal use.
In the article written by Oman (2013) file management system is any electronic system that organizes records in a logical and easily retrievable format. File management systems used to consist of drawers and cabinets full of paper, but today most systems are managed on computers using specialized software. The function of a file management system is to keep records organized in a manner that makes them easily retrievable. Ideally, these systems can be used by anyone in a company who needs to access files. The system should be easy to learn and navigate, so that it functions as an asset and does not frustrate users. Electronic file management systems can also represent an office’s quest to go paperless.
The abovementioned concepts are relevant to the present study because it points to the importance of integrating a file management system, an organizational tool that will assist with the filing, storage and retrieval of files or electronic documents in the institution. The proposed Web-based File Management System for Fellowship Baptist College designed and developed by the researchers will assist faculty by providing students an educational tool that is equipped with a secured database and efficient file system for easy access to files and allow sharing of information and resources.
According to Zulueta (2006) in the educational institutions, students should make use of Information Technology (IT) throughout the curriculum. Students may use software in acquiring subject-specific skills, knowledge and understanding. The software must be easy to operate, should help students with their learning, and should be easy to understand and use.
The foregoing concepts guide the researchers in the features to be included in the web-based proposed file management system. Furthermore, the concepts presented will also serve as the bases of the researchers in the design of the web-based system to address the needs of the faculty and students in school and in the workplace.
In the study of Joshi (2011) he stated that web content management system is a very useful and convenient tool for a university department to manage its online information. Flexibility and convenience in managing information, user friendly interface and ease of use are the key features that make it a desirable online tool for a department. He also added that with a few minor changes in design, the website can be used by any department at any university. This system provides a simple user friendly interface where the faculty can enter/maintain their personal information, manage information on their classes, upload images, send emails to students registered in a class and interact with students on a discussion board for each class.
According to Jonas (2005) a common demand today is that software and systems must be secure but security mechanisms are often implemented with outburst considering what a secure system is. A formal specification of what is allowed and not allowed in a secure system is the security policy. Jonas presents an extendable framework to specify security policies for a document management system. As a reference implementation, a security policy for a product called Zert. Zert Infologic is a product to facilitate the management of product manuals in multiple languages. A document management system designed to follow the SS-EN82045-1 standard. Security is an important demand by customers and the company developing this product wanted to know what tools or procedures they had to implement to ensure a certain level of security.
Ad-Mays.com (2011) FILE Master Online File Management System is a full featured, web based file management system that makes online collaboration easy. It provides users a secure, reliable online access to upload and download their files has become an important service for many businesses. Features of the system are: easy-to-use interface; securely share files; works with all the major web browsers; download files; upload and store up to 10 files in one go; upload and store up to 10 files in one go and add an individual description against each file; multiple file flash upload; file upload and download email notification options; group together multiple files and folders and download them in .zip format; preview files live on the server; create, delete, copy, move, and rename single files or folders; built-in file and folder search function; and Log all user and admin activity, including all error reports.
These studies have given the researchers’ bases on the formulation of the objectives of the present study particularly in providing users a secure, reliable online access to upload and download their files which is the primary concern of the researchers in developing the system. This study also points to one of the features of the present study which will be equipped with a login/logout feature to secure files from unauthorized users.
The study conducted by Sarroza et. al. (2013) revealed that customized web-based tool for Cioco, Cioco and Cioco Law Office would improve the office operations, increase productivity, reduce errors, and improve access to information. The developed system shall speed up the processing of clients’ legal documents and cases, improves the law office business’s handling of electronic files, and help office staff become more efficient and productive. The system is an Internet-based application tailored according to the office needs of the company. Also, the system provides a website to support the office operations of the firm.
On the study conducted by Francisco, et. al. (2008) the development of a computer-based information system will improve the efficiency of information. It can also locate and update records in an accurate and fast method and minimize the task at the company giving information an products under employer as well as the customer and do provide accurate records to the company regarding on the information.
The studies presented by Sarroza and Francisco have great impact on the present study, particularly, in increasing productivity, reduce errors, and improve access to information as well as improve the efficiency of information. The web-based file management system intends to track and store electronic files and/or document files of faculty and students.
The literatures and studies gathered and presented in this chapter gave the researcher insights, facts, and adequate information that will serve as the basis, guide, and reference that are relevant and necessary in the design and development of File Management System in PHP and MySQL.
The related studies on the development, web content management system, web application, and design guidelines provide details and evidence that guide the researcher on how to design and develop an excellent organizational tool.
The review of literature used to support additional materials to assist the researchers in the development of the File Management System in PHP and MySQL.
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