Student Counseling Management System Capstone Project

Student Counseling Management System Capstone Project

Proposed System

Today’s education system is only focuses on students’ abilities in academe area, not giving such attention on their emotional aspects. Student Counsel is very important aspect for the students because it helps them improve their interpersonal relationship with others. The researchers of the system entitled “Student Counseling Management System” proposed an easy and effective idea in order to monitor properly the personal and emotional issues facing by each of the students. This system would be a great contribution for the development of the students emotional as well as their intellectual aspects. This system would help not just the schools personnel’s but also the parents of the student. For this system is composed of information about the student’s academic progress and emotional issues, it would make them aware on their children even if they not in schools staying with their child. Before the personnel keeps the students records through manual, they maintain their records on MS Excel and Microsoft Word Document, however, it is impossible to maintain all the data into a longer times, especially if that system was used by many purposes. There is a big chance of duplication, mistakes and error. Using manual system, the data would not be stored in an organize manner and can cause loss of data, confusing and no security, everybody can access even the unauthorized personnel. That’s the reason why proponents same improvements, to fill all the lacks that the current system provides. This system is good to be proposed, it is easy for the parents and to the schools personnel to monitor the behavior of their students/children. The parents will be given privilege to access to the system so that, they will be aware of the things that their children has been facing also for them to know the progression of their children in terms in academic. The personnel will document or store all the data about the students, to feed the parents awareness. In addition, the students have now also the freedom to speak on what they desire to say.

Student Counseling Management System
Student Counseling Management System

System implementation

The proposed Student Counseling Management System was presented to the end users. A trainer from the group of researchers provided questioner to answer question related to the proposed system, provides clarification and difficulties that would possibly be face upon operating the system. Students Counsel MS was designed, develop and proposed for the reason to solve the various problems that the current system encountered. If this system will be successfully implement, then the monitoring process of the students behavior would so easy and efficient. Finally, the students, hidden feelings or emotion would be documented and would be a great help for the future purposes.


Career guidance and career counseling programs of Rizal School (2013), stated that the goal of individuals attain the proper position on the continuum of vocational development as to their life stage of development and age. The Rizal study found that eighty percent of the respondents claimed that they had made changes related to work as a result of their career counseling session. Of these, 28 percent had entered a job which matched their aspirations or skills and 27 percent had embarked on relevant education or training.


The Student need to be counsel in order to have skills and embarked on relevant education.

Objectives of the Study

One of the goals of this system is to overcome the manual errors that the current system gave and make a computerized system instead. Next, objective is to provide a platform that could monitor the student’s behavior efficiently and effectively. Another is to create a system that could maintain the student’s information in a longer basis. Last objective will be to provide a system that is not error prone, time consuming and especially a system that maximize the security.

Significance of the Study

The following are the individuals/group that will be benefited by the improvement of the system.

Admin/Personnel. If this system I will be implemented, then the works of the personnel would be so easy and they would not feel hassle upon making the operation.

Parents and Students. The two individuals will gain benefit out from this system. Parents, will be worried about the performance their children since they can access in the system, they will be aware of everyday doings of their children. And for the students, with this system, their performance and interpersonal skills will improve because they will be monitor day by day.

Proponents. If this system will successfully be implement that would be a huge benefit they can gain from this. Not just that but also for them to enhance and improve their knowledge and understanding about the system they are proposing to.

Student Counseling Management System Capstone Project
Student Counseling Management System Capstone Project

Project Plan/SDLC Model

In this system the researchers used the software development cycle (SDLC), an overall process which consists of six cycles. First phase, is determining the requirements. It is where the researcher identifies the requirements of the proposed system, whether software or hardware is to be used. Second phase is to gather data. This is where the researchers will conduct interviews to the management office in order for them to gather data for the development of the system. After gathering the data, it is time for them to analyze it. Third phase is to analyze. They analyze the data for them to be able to identify the necessary information needed for the development of the proposed system and to give some solutions. Next cycle will be the phase designing, the researchers designed the system relating on what they desire for the future. Specification and operation in detail and some conceptual model of the user requirements where produced. The last cycle will be the coding. The researcher will encode all the codes with the help of the technical expert to check if it has error or the program will run successfully. The project will undergo testing using incorrect data, in order for them to determine the reliability of the system. Maintaining the system is also part of it.

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