Alumni Information System Review of Related Literature

Alumni Information System Review of Related Literature



This chapter presents the review of the related literature and studies that will enable the researchers to acquire basic information and references in the present study. The researchers cited important facts that would support the significance and relevance to the development of Alumni Information System.


Online Alumni Tracking System

An Online Alumni Tracking System is an example of web application which is under the information systems. It helps an academic institution in tracking its alumni. Also, it helps the alumni to communicate with the institution through the use of the internet. It also helps the alumni to get updated with the latest news and upcoming events of the institution. This application can easily be accessed through the use of the internet which will be very useful to the alumni because they can keep in touch with the institution even if they do not visit the school. This application can be very useful especially to those alumni who are now living abroad because they can still get connected with their fellowmen and the institution. This application is also useful because it can make transactions and process paperless.

Nowadays, computers have infiltrated all the aspects of our society. The computer is most likely one of the great technological mechanism for future change. It can now simply make our works easier and lighter. With this great thing it won’t be more useful without the computer’s software. Software is a generic term for organized collections of computer data and instructions, often broken into two major categories: system software that provides the basic non-task-specific functions of the computer, and application software which is used by users to accomplish specific tasks.


Alumni Information System Review of Related Literature
Alumni Information System Review of Related Literature

Advantages of Computer-Based Information Systems

According to Davies (2013) over the past several decades computer revolutionized business efficiency by automating calculations used in transactions and managing accounts. But the advantages of computers in organizations are now going beyond efficiency of tasks, as these powerful devices continue to change the way we do business. Stay ahead of the curve and take advantage of the latest developments in computer-based information systems.  He also added that without computers you customers can contact you through phone, fax or postal mail, or by walking in the door. With computers, they can reach you through email, Facebook and other social media sites and your website. They can comment on your blog and complete your customer surveys. Being in contact with your customers helps you learn what you’re doing right, what you should improve, and what they want. This ease of interaction is likely to increase as more people begin to use mobile devices to access the Internet.


The abovementioned concepts are relevant to the present study. The researchers believe that these concepts indicate that the use of an Alumni Information System will really greatly help the school in gathering information of the whereabouts of their graduates.


Information Systems

Information Systems is a unique and innovative program in Carnegie Mellon’s Dietrich College of Humanities and Social Sciences. Students completing the program will be well grounded in the fundamentals of organization theory, decision making, teamwork and leadership, and research methods as well as current and emerging information systems technologies. As the world becomes increasingly interconnected, we prepare students to participate in emerging opportunities in software systems and services, wherever they may be.  Building on our solid educational core, we encourage students to learn more about world cultures and business through study of global systems development cross cultural communications, history, and languages


Features of an Alumni Information System

According to Webaloo (2007) an alumni builders systems features includes the following: Alumni class page- a directory of alumni names by class year with links to individual profiles and email addresses; Alumni Profile – is controlled by individual users and displays only the information that he/she wants to display; Alumni Search – allows the users to search by name, class, occupation, address, etc.; Alumni Forum – offers alumni a way to stay in touch with classmates and friends form other graduation years; Alumni Notes – allows classmates to communicate by posting on a notes page; Secure Log-in – use to block sensitive alumni information from other school constituents; Profile Change Report – allows the school to keep track of the personal information that alumni can update; and Missing Alumni Page – helps the school reconnect with graduates whose personal information is outdated.


Alumni Portal

According to Goodwin College (2012) the use of Alumni Portal will keep the alumni administrators updated and to keep in the know! The Alumni Portal has been activated so that you can: Update your contact information in order to receive important communication and invitations to events and programs from the Alumni Association; Notify us of a new job or job change, family additions or other news; Access College Central Network to search for jobs, post your resume, access informative career related documents, videos, podcasts and much more; Browse the events calendar for upcoming happenings; Search for classmates, students and faculty and staff; View course and grade history; and access your 1098-T.


Web-based Alumni Information System of West Negros University

The web-based Alumni Information System of West Negros University (2010) is capable of gathering information of all the alumni using the web application form. The system helps the administrator, alumni personnel and even the public relation office in maintaining the data and can easily send and display information for all concerns.  The system is internet-based that can access all online portals and connect to all networks that enable to collect all the data as needed by the university particularly by the alumni office.  The system is also a social network that provides space for chatting, forum blog and photo gallery functions.


On Student Information

In the study conducted by Agudera and Mendiola (2013) the implementation of Alumni Information System, the system will be secured, the process in having the student information will become faster, and accurate generating reports. The system will secure student files using the log-in log-out form for the unauthorized users. The developers design the interface so the users will understand the system easily and use the Microsoft Access for database to store important information. The system will help a school to be well-organized.

(Agudera and Mendiola, 2013)

UMT Alumni Information System

The role of information system can’t be ignored doing things faster, doing things better, and doing thinks smarter these all traits are possible just because of two words, Information system. Alumni information system is one of the examples of information system.  To get contact with the old students and to provide the assistance to this old student for their future progress in all field of life and maintain the record of the students. Following core aims and objective can describe the real need of the AIS.  The aims and objectives of UMT Alumni information system are to encourage alumni to maintain links with the University and with each other, in order: to promote more effectively the welfare and interests of the University and its alumni; to support the University’s aims and objectives and uphold its reputation as an ambassadors of the University; to establish mutually beneficial relationship between the University and its alumni and to bind the alumni more closely together; to assist in developing financial and other resources for the University and the Alumni Association; to develop linkages for mutual benefit (such as research) with other professional alumni bodies, and to remain the part of the university even after the study.



The existing study stated above shows that alumni information system contributes to a good relationship between them and the school. The existing studies designs and implementations get involved the web as well as the Online Alumni Information System however our system informs only the alumni of the college and enable them to interact with each other. It also provides career service opportunities to all the graduates of the college.

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