Medical and Laboratory Records and Archiving System Capstone Project

Medical and Laboratory Records and Archiving System Capstone Project

Medical and Laboratory Records and Archiving System Capstone Project

CHAPTER 1: THE PROBLEM AND ITS BACKGROUND

INTRODUCTION

Now a days, computerization is one of the processes that help us improve in many ways, especially in storing Information/Data that  can save a lot of time, manpower and tasks in a period of time.

Keeping the patients record, is very important. It needs time to store and process carefully. But with the help of the computer, all the records can be easily find without wasting lots of time.

All the Hospitals concern is how to lessen the number of paper works, in having a transaction with the patient’s that could fasten the process of admission, discharging and billing of a patient. This greatly affects the profitability of the institution that makes the admission and billing of patients a long process.

Hospitals need is to take the issue of security seriously considering the sensitive information and large volume of traffic they handle. The institutions must also comply with strict privacy standards such as the Health Information Technology for Economic and Clinical Health (HITECH) Act that came into effect in February 2009. The act provides more muscle to the Health Insurance Portability and Accountability Act (HIPAA). HITECH implements new standards for the security of electronic health records and includes notification requirements for breaches of healthcare data.

In this study we hope to develop a new system that will keep all the records privately, and
secure with modern technology such as the computer.

Objective of the Study

General Objective:

To be able to design and develop a system for the recording of all the records for the Analysis and Laboratory that will serve as a proposal to help the encoder to save the time and resources with the automation of its daily laboratory operation.

Specific Objective:

  1. To computerized records keeping of patients; Evaluate and enhance electronic services to provide ease of use and access to all of the laboratory results of the patient.
  2. To automate the recording and retrieving of the records that will be needed by the
    doctors and patient.

Scope and Limitation

In general, the focus of this study is directed towards the design and development of an automated medical record system. The study is largely dependent on the honesty, sincerity and integrity of the respondents. In this proposed system, records and files are computerized and stored in the database for accessibility and portability. However, the proponents limit the feature of the system to doctors and staff only. The system has a secure log-in for doctors and staff.

As we go along in this study, keeping all the records has its own limitation of the services that gives to the users. This system intended only to the Analysis and Laboratory Department of the Medical Clinic.

Chapter III

Project Conception

Project conception generally starts with a manifestation of a requirement or an opportunity that will benefit the corporate interests, and culminates when one or more preliminary options have been formulated which will, satisfy the company’s expectations.

The system will be implemented at the Medical Clinic and utilize their existing network and computer hardware components. The users will access the new application through their existing Local Area Network. There is no data to be converted since this will be a new application and service.

The proposed system will greatly improve the efficiency and quality of care in clinical practice. Primarily, this study has the following hypothesis: The current system is very time consuming, inconvenient and strenuous when it comes to recording, updating, storing, organizing, and retrieving patient’s records in the cabinet. The proposed system is the best solution to do away with the old method of data keeping such as folders and file cabinets, which do not allow easy retrieval. Not only will records be more accurate, the clinic can also accommodate more patients than ever before

Problem Statement

Specifically, this study aims to answer the following:

  1. What are the common problems encountered with the existing manual system of managing a clinic?
  2. What are the possible solutions to the problems encountered with the current system?
  3. What is the difference between the manual system and the proposed system?

Project Scope

In general, the focus of this study is directed towards the design and development of an automated medical record system. The study is largely dependent on the honesty, sincerity and integrity of the respondents. In this proposed system, records and files are computerized and stored in the database for accessibility and portability. However, the proponents limit the feature of the system to doctors and staff only. The system has a secure log-in for doctors and staff.

Business Constraints

This chapter discusses about the business constraints of the said system, identify its business requirements and constraints, and articulate a business goal.

Business or Project Goal

To design and develop a computerized medical record system for Medical Clinic Clinic.

Target Users/End Users

The end user of this proposed system will be the doctors and staff of Medical Clinic.

Benefits to the Users

Reduced response time, reduced error rate, Simplification of daily tasks, sharing of resources, increased productivity.

Time Frame or Schedule

 The study covered only from July 2012 to March 2013.

Resources

Consider all resources necessary for a successful deployment, not just the capital expenditures. This includes the following:

  • Existing hardware and network infrastructure

Reliance on existing infrastructure can affect the design of a system.

  • Development resources needed to implement the deployment design

Limited development resources, including hardware, software, and human resources

Technology Strategy

System Development Life Cycle

The Modified Waterfall Model is used by the researchers as a system development life cycle model. Every phase of the model indicates the specific task to be done to achieve the desired output. The result of phase 1 is the basis for a detailed set of requirements. The phases are also capable for changes, making the process change the cycle and step back from the previous phase wherein improvement and changes take place.

The modified waterfall model is the appropriate and effective procedure for the system development of Medical Record System. The feedback became the basis for a good step forward in order to develop better software. However, progress is difficult to track the upcoming problems which lead to different decisions in which at the end correcting it will be more expensive.  The System Development Life Cycle phases were requirements phase, analysis phase, design phase, coding phase, and the last was the testing phase.

Project Documentation and Communication

These are the instruments or tools use for documentation and communication process of the proposed system. Some of these tools are questionnaires, empirical observations; research and analysis use by the proponents as they conduct the proposed study.

Interview

An Interview is defined as a meeting of two people face to face to confer about something or an act of questioning to receive a desired answer that is necessary in solving a specific problem. This is where data gathering occurs by asking questions for much needed information from the interviewee verbally and directly.

Observation

This technique is used when the researcher cannot secure adequate or valid data through the use of the questionnaire or some other technique. It is considered to be the most direct means of studying people in so far as their behavior is concerned. Observation of a current operating procedure is another data gathering tool seeing the system in action gives you additional perspective and better understanding of system procedures.

Research

Research is simply, the systematic search for pertinent information on a specific topic or problem. It is systematic study or investigation or something for the purpose of answering questions posed by the researcher. It includes reviewing journals, periodicals, and books to obtain background information, technical material, and news about industry trends and developments.

Questionnaire

A pre-written series of questions used in gathering important information’s from one or more persons. This will be given to the individual who have a direct bearing of the study and in order to satisfy the proponent’s goal that is to get and measure the opinions, polls and attitude of the respondents of the study

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