School Management System in Java

School Management System in Java

Abstract

14 IT and IS Capstone Project Topics x
14 IT and IS Capstone Project Topics

Educational institutions now use different technologies to help with learning, administration, and school management. Every educational institution must have a solid management system in place. To automate management processes, each school department employs a variety of software and computerized systems. Traditionally, school management activities were carried out by hand. Teacher and staff salary, student admissions, teacher and student management, and other school records are handled by hand and include a lot of paperwork. Manual school management systems are time-consuming and do not assure that data and information are accurate and reliable. There is an obvious need to digitally modernize the school management process as a result of these developments. The researchers aimed to develop the capstone project, “School Management System in Java” a project designed to automate school management. Teachers, students, and records management activities and transactions were all transferred electronically through the system. The researchers will build the project using the Software Development Life Cycle (SDLC) technique in order to ensure that the system operates smoothly and completely. The target users of the system are schools, teachers, and staff.

Introduction

The educational institution adopts innovative technology to improve the school’s services to serve its stakeholders better. The capstone project, entitled “School Management System in Java,” is an innovative system built using Java intended for school management automation. The said platform is efficient and straightforward to manage all aspects of the school’s management areas, including student’s and staff’s records, school’s income and expenses, school employee’s salary, class and subject records, and other school operations.

Efficient school management will lead to the development and improvement of the school’s services and operations. Conventionally, schools are primarily managed manually and separately. Various school offices handle their process by hand, which means that they manually record information and store it in physical storage. Although they have already used computers to automate some, they are still heavily reliant on printed documents. The school manually records and manages students’ and teachers’ information, income and expenses of the school, class and subjects of students, and other management areas of the school. The manual operation will result in a pile of documents which will harden the retrieval process. It will also the work of the staff in attending to inquiries and needs of the school’s stakeholders. The necessity to modernize the management system in use in schools has become even more pressing.

Proposed Solution

In conjunction with the concerns mentioned earlier, the researchers of the study proposed the development of the School Management System using Java. The proposed project is designed for school management automation which will significantly improve the operational efficiency of the school. The system will streamline the recording and management of student’s and staff’s records, school’s income and expenses, school employee’s salary, class and subject records, and other records and operations of the school. The said project simplifies and unifies school management in a centralized platform and stores records in a centralized database. It will eliminate paperwork and reduce the manual labor of school staff. The system will increase the operational efficiency of the school and the overall stakeholder’s experience.

Objectives of the Study

General Objective – the researchers, aim to implement a school management system built using Java to streamline and automate school management processes.

Specifically, the researchers aim to:

  1. To design an effective school management system in Java.
  2. To develop an all-in-one school management platform.
  3. To store school documents and records in a centralized database.
  4. To simplify and unify school management operation processes.
  5. To increase the school’s operational efficiency and experience of stakeholders.
  6. To evaluate the system in terms of user acceptability, functionality, efficiency, productivity, quality, portability, and timeliness.

Scope of the Study 

This study focuses on the development process of the School Management System in Java. The project is only intended for school management automation. It will allow electronic recording and safekeeping for easy and fast retrieval. The management operation of the school will be simplified and unified using the system. The target users of the project are schools, teachers, and staff.

Significance of the Study

According to the project’s supporters, the project’s success will benefit the following groups or individuals:

Schools. The project is intended for schools, so they will directly benefit from the success of the project. They can manage school operations and transactions all in one place. The system is efficient and reliable to use for school management automation. The system will increase the operational efficiency of schools and the services rendered to the stakeholders.

Teachers. The system will ease up their work as well as lessen the manual workload of teachers. They can electronically record students’ information as well as the class management.

Researchers. Their experience in conducting the study will further enhance their skills and knowledge in developing successful projects.

Future Researchers. The study can serve as their basis in developing their version of the project.

Development Tools

The capstone project, entitled ” School Management System in Java,” is designed to streamline and automate the management processes of the school. The project will allow electronic recording and storing of information which is effective for easy retrieval.

This article will provide you with an idea on what are the forms to be included in a School Management System in Java.

Documentation of the project is available upon request (chapters 1 to 5). Feel free to message us for the complete documentation of the project.

Project Highlights

The School Management System in Java is a database-driven platform that will serve as an all-in-one school management platform. It will streamline the operation of various school management areas to improve the school’s efficiency in serving its stakeholders.

The following are the advantages of the system:

  1. Automated Management Processes – the system will make it easier for school administrators to manage students, teachers, school fees, and other school records.
  2. Records Management is a database system that makes school records electronic, safe, accurate, reliable, and fast.
  3. Report Generation – the system automatically generates reports about the school’s records and statuses.

How the System Works

This section of the paper will explain the forms, modules, and user interface of the School Management System in Java. The researchers will discuss the features and functions of the system.

School Fees Payment List – this module will allow the administrator to manage the list of school fees payment that the students need to pay in school. The admin can add, edit, update or delete school fees payment information.

The following information will be encoded for the School Fees Payment List:

  • Student ID
  • Student Name
  • Father Name
  • Class
  • Section
  • Roll No.

Shown below is the design of the School Fees Payment List.

School Management System in Java - School Fees Payment List
School Management System in Java – School Fees Payment List

Set Employee Salary – this module will allow the administrator to set the employee’s salary. The admin will add the employee’s salary information to the system.

The image shown below is the layout of the Set Employee Salary module.

School Management System in Java - Set Employee Salary
School Management System in Java – Set Employee Salary

Add Income/Expense – this module will allow the administrator to manage the income and expenses of the school. The admin can add, edit, update or delete details of income and expenses.

The following information will be encoded for the school’s income and expenses:

  • Account Type – (ex. Debit, Credit)
  • Party Type- (ex. Student, Staff)
  • Date
  • Name
  • Phone No.
  • Address
  • Total Amount
  • Payment Mode
  • Remark

Displayed below is the layout of the Add Income/Expenses module.

School Management System in Java - Add Income Expense
School Management System in Java – Add Income Expense

Add Students – this module will allow the administrator to manage the students registered in the system. The admin can add new students to the system.

To add, the admin will input the following information of the students:

  • Full Name
  • Joined Year
  • Date of Birth
  • Phone No.
  • Gender
  • Permanent Address
  • Temporary Address
  • Classroom
  • Section
  • Father Name
  • Father No.
  • Mother Name
  • Mother No.
  • Email
  • Profile Photo

Shown below is the screen design of the Add Student module.

School Management System in Java - Add Students
School Management System in Java – Add Students

Conclusion

Schools have piles of documents containing records of students and personnel. There are lots of management areas that need to be processed for the operation of the school. The study was conducted to assess the current management system used in schools. The researchers gather information for the initial investigation, and the result reveals that schools face difficulties recording and storing different data. Thus, the researchers developed an automated school management system in Java and presented it to the intended end-users and respondents.

The findings of the research showed that the produced system matched the demands and requirements of the respondents as well as those of the target users. The respondents rated the system satisfactorily in user acceptability, functionality, efficiency, productivity, quality, portability, and timeliness. The system will make school management easy, fast, convenient, and efficient.

Recommendations

The researchers were compelled to highly urge the installation of the system because of the study’s statistical significance. The researchers suggest the system’s performance due to its efficiency and reliability that can be rendered to the target end-users. The implementation of the system will eliminate the pile of documents and reduce manual labor. The researchers also highlight the importance of having enough knowledge about the features and functions of the system to use it properly.

The researchers mainly recommend that schools should adopt and integrate the system in their operation. The school should embrace the platform to have an all-in-one platform to manage schools’ various management areas. Teachers are also suggested to register in the system to record and store information electronically. The implementation of the system is suitable for recording, storing, and retrieval of records.

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credits to the developer:

Apache Poi
Dylan
Dylan Doi
JDK + SWING FRAMEWORK + Thrid Party Libraries
https://www.facebook.com/dylan.doi.3

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