School Management System in Django

School Management System in Django

Abstract

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Nowadays, educational institutions employ different technologies to facilitate the learning, administration, and management of schools. School management is a critical process for every educational institution. Different software and computerized systems are used in every school department to automate management processes.

The capstone project, “School Management System in Django” is designed to automate school management. The system electronically transitioned teachers, students, and records management operations and transactions.

The researchers aimed to develop a platform where teachers and students who wants to apply and be admitted to the school respectively made transactions with the school administrator. The school admin manages the records of the students, teachers, school fees and attendance records, and other school-related records. Conventionally, the aforementioned management processes are done using a manual system but due to the rapid development of technology and high demand services from the stakeholder’s schools sort to using computerized systems to handle school affairs.

The researchers will gather information from different schools to identify and assess the current methods used for school management. The researchers will then proceed to the development process of the software. The study will go through different phases of checking, testing, and evaluation to ensure the accuracy and reliability of the developed system.

The implementation of the system will simplify teacher application, student admission, and records management of schools. The implementation of the system will ensure efficient school management processes and transactions. The system will significantly improve the operational and business efficiency of the schools.

Introduction

The capstone project, entitled “School Management System in Django” is a system designed using Django that will automate teacher management, student management, and records management of schools. The said project will ensure efficient management processes and transactions between school admins, teachers, and students.

Conventionally, school transactions and management are done manually. Teacher applications, students admissions, teacher and student management, and other school records are processed manually and involve loads of paper works. Manual school management processes are time-consuming and do not ensure high accuracy and reliability of data and information. Therefore, there is an evident need to electronically transform the process of school management.

School Management System in Django
School Management System in Django

Proposed Solution

The researchers proposed the development of the School Management System in Django to resolve the aforementioned concerns. The development of the system will transition the management process of schools. The said project is a platform where teachers and students who want to apply and be admitted to the school respectively made transactions with the school administrator. The school admin can either approve or reject the teacher’s applications and student’s admission. The school admin manages the records of the students, teachers, school fees and attendance records, and other school-related records. The development of the system will replace the pre-existing systems used for school management and improve the management operations of schools.

Objectives of the Study

General Objective – the researchers generally aim to design, develop and implement a School Management System in Django that will efficiently cover school management processes.

The researchers specifically aim the following objectives:

  1. To develop a centralized platform for teacher management, student management, and records management of schools.
  2. To reduce the manual workload and stress of school admins in managing schools.
  3. To improve the operational efficiency of the schools in attending to the needs and demands of the stakeholders.
  4. To improve and maintain the accuracy of information used in managing schools.
  5. To implement a system that will contribute to the development of the schools and better serve its purpose.

Scope of the Study

This study only covers the development of the School Management System in Django. The system focuses on teacher management, student management, school fees, and attendance records. The researchers will gather a sample size of school admins, teachers, and students to participate as respondents of the study.

Significance of the Study

The success of the study is deemed beneficial for the following individuals or groups:

School Administrators. The success of the project will highly benefit them. It will allow them to electronically manage school operations and transactions. They can electronically record, alter and store information of teachers, students, and other school records.

Teachers. They can easily and conveniently apply as the school’s teacher. When approved, they can easily manage records of their classes as well as their records.

Students. The success of the system will allow them to electronically apply for admission. When approved, it will be easier for them to keep track of their records especially attendance records. They can also be updated since the system has a notice board.

Researchers. The experience of the researchers will further harness their skills and knowledge.

Future Researchers. The study can serve as their reference in developing further updates of the system.

Development Tools

The capstone project, “School Management System in Django” is intended to be used for school management automation. The system will automate and ease up school management processes.

This article will provide you with an idea on what are the forms to be included in a School Management System.

Documentation of the project is available upon request (chapters 1 to 5). Feel free to message us for the complete documentation of the project.

Project Highlights

The School Management System in Django is a database-driven system that covers all operations and transactions to be processed in managing schools.

The following are the advantages of the system:

  1. Automated Management Processes – the system will make it easier for school administrators to manage students, teachers, school fees, and other school records.
  2. Records Management – it is a database system that makes school records electronic, safe, accurate, reliable, and fast.
  3. Report Generation – the system automatically generates reports about the school’s records and statuses.

How the System Works

This article discusses the forms, modules, and user interface of the School Management System in Django. This paper will present the features of how the system functions.

Homepage – The homepage of the system is first displayed when a user tries to access the system.

The image below is the system’s homepage design.

Admin Dashboard – this dashboard allows the admin to access records related to school management. The admin will manage the records displayed in the dashboard.

The dashboard mainly displays the following information:

  • Total # f Teacher
  • # of Pending Teachers
  • Total # of Students
  • #of Pending Students
  • Teachers Salary
  • Pending Salary
  • Student Fee
  • Pending Dues
  • Notice Board

Shown below is the Administrator’s Dashboard design.

School Management System in Django - Admin Dashboard
School Management System in Django – Admin Dashboard

Manage Student – this module will allow the admin to manage registered students in the system. The admin can decide whether to accept or reject the admission of the students.

The admin can manage and perform the following:

  • View List of All Students
  • Add Student
  • Approve Student
  • View Student Fee

The image shown below is the layout of the Manage Student module.

School Management System in Django - Manage Student
School Management System in Django – Manage Student

Teacher Dashboard – this dashboard serves as the main page of the teachers when they logged in to the system.

The teacher’s dashboard mainly displays the following information:

  • Name
  • Mobile No.
  • Join Date
  • Salary
  • Notice Board

Shown below is the teacher’s dashboard design.

School Management System in Django - Teacher Dashboard
School Management System in Django – Teacher Dashboard

Attendance – this form will allow the teachers to take attendance of any class and view their attendance later. The attendance form displays the list of students along with the indication of whether they are present or absent.

The image below is the Attendance form design.

School Management System in Django - Attendance
School Management System in Django – Attendance

Conclusion

The researchers developed a School Management System in Django and present it to the respondents and intended users. The result of the study showed that the developed system met the needs and requirements of the intended users and respondents of the study. The majority of the respondents respond satisfactorily about the project. Hence, the researchers concluded that the system is an effective tool to automate school management processes and operations. The system will simplify teacher application, student admission, and records management of schools. The system will ensure efficient school management processes and transactions. The system will significantly improve the operational and business efficiency of the schools.

Recommendations

Based on the positive result of the study, the researchers highly recommend the implementation of the system. The researchers suggest the implementation of the system for efficient school management. The system will lead the school towards development and achieve the school’s mission and vision by rendering the best services to its stakeholders. The researchers also highlight the importance of the target end-users having enough knowledge about the system to properly use it.

The researchers specifically recommend the following:

  1. The researchers suggest that schools should install and use the system as a centralized platform for student, teacher, and records management.
  2. The implementation of the system is highly recommended for its efficiency and reliability that can be rendered to the end-users.
  3. The researchers recommend the use of the system for it will make school management easy, fast, convenient, and efficient.

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