Advance School Management System

Advance School Management System

Abstract

School management is a critical process for every educational institution. Efficient school management leads the school towards development. It helps schools achieve short-term and long-term goals and for the betterment of the operation and services offered by the school to its stakeholders.

The researchers conducted the study to assess the system’s use by schools in managing schools. The researchers have found out that there are still some issues and problems encountered even with the use of computer technologies. Thus, the researchers aim to design an advanced system to efficiently manage schools.

The capstone project, entitled “Advance School Management System” is designed to advance and improve the system used in managing schools. It is designed to streamline different school management processes. The system is capable of collecting and storing different information. It will efficiently manage different school management areas like student management, teacher management, subject management, class management, expenses management, school fee management, and much more.

The system is an IT-based solution proposed by the researchers to solve the issues and problems encountered in managing schools. The researchers aim to develop a system with advanced features and capabilities in capturing data. The researchers aim to meet the criteria for the project in terms of effectiveness, efficiency, quality, timeliness, and productivity.

The researchers will develop the system base on Software Development Life Cycle (SDLC) technique. The researchers will gather information from different schools to identify and assess the current methods used for school management. The researchers will then proceed to the development process of the software.

The implementation of the system will ensure efficient school management processes and transactions. The system will significantly improve the operational and business efficiency of the schools. The system will provide improved education solutions through the use of innovative technology.

Introduction

The capstone project, “Advance School Management System” is a digital system that will further enhance the current systems used in managing schools. It will streamline different management areas such as student management, teacher management, subject management, class management, school fee management, expenses management, staff payment management, etc.

The emergence of technology has improved the educational system. However, there are remaining issues and problems encountered in managing schools. With this, the schools are in continuous search of an efficient system to be used in managing schools. Currently, schools use different computerized systems and applications to streamline different management areas separately. This system of management is inefficient and does not offer an easy flow of information and data across different data. Availability and accessibility of records and information became a problem that will slow the operation and transactions in managing schools. Thus, there is an intensified need for an efficient and effective system that offers an all-in-one school management system.

Proposed Solution

In conjunction with the above-mentioned concerns, the researchers proposed an Advance School Management System. The system covers all operations and transactions to be processed in managing schools. The system will streamline student management, class management, teacher management, school fee management, expenses management, staff payment management, and other management areas. School information and records will be highly accessible and available. The developed system will allow the school’s administrators to manage the aforementioned management areas all in one place in an efficient, accurate and hassle-free manner.

Objectives of the Study

General Objective – the researchers generally aim to design, develop and implement an Advance School Management System that will efficiently cover all aspects of school management.

The researchers specifically aim the following objectives:

1. To systematically streamline all management processes of the school.
2. To use an advanced system that is efficient in managing all information and records of the school.
3. To improve the operational and service efficiency of the schools.
4. To conduct advanced school management processes and operations.
5. To enhance proper management and accountability in schools.
6. To evaluate the user acceptability of the system in terms of effectiveness, efficiency, quality, timeliness, and productivity.

Scope of the Study

The study only covers the development process of the Advance School Management System. The system is limited to be used by educational institutions. It will cover all management processes and transactions of the school. Different schools, teachers, students, and other stakeholders will be the respondents of the study.

Significance of the Study

Educational Institutions. The success of the project will significantly benefit schools. It will allow schools to integrate an advanced system that will improve the operational efficiency and services of the school. It will help them offer more choices of school services to the stakeholders as well as reach out to a larger number of students to enroll.

School’s Management. The success of the project will highly benefit them. It will systematically advance school management and alleviate the manual workloads of the school.

School’s Stakeholders. The advanced school management processes will highly benefit the school’s stakeholders. They can receive better and improved services from the school.

Researchers. The experience of the researchers will further harness their skills and knowledge.

Future Researchers. The study can serve as their reference in developing further updates of the system.

Development Tools

The capstone project, “Advance School Management System” is a system intended to further advance the system used in managing schools. It will cover all processes and transactions of the school in an advanced and efficient manner.

This article will provide you with an idea on what are the forms to be included in an Advance School Management System. PHP and Bootstrap were used to develop the said template.

Documentation of the project is available upon request (chapters 1 to 5). Feel free to message us for the complete documentation of the project.

Project Highlights

The Advance School Management system is a database-driven system that covers all operations and transactions to be processed in managing schools. It allows centralized management of different schools.

The following are the advantages of the Advance School Management System:

1. Automated Processes – the system will make it easier for an educational institution to manage different school operations and transactions.
2. Records Management – it is a database system that makes school documents and different records electronic, safe, accurate, reliable, and fast.
3. Report Generation – the system automatically generates reports of accumulated data and information of the school management.

How the System Works

This section of the paper will discuss the features and how the system works. The forms, modules, and user interface of the system will be explained one by one.

Login Form – this form will require the user to input a username and password to access the system, its features, and records. The users will set unique usernames and passwords.

Shown below is the design of the Login Form.

Manage Subject – this module will allow the system administrator to manage the subject’s information encoded in the system. The admin or encoder will input and manage the required details of the subjects.

The following information is encoded in the form:

• School Name
• Subject Name
• Subject Code
• Class Level
• Teacher Name
• Action – (edit, view, delete)

The image shown below is the layout of the Manage Subject module.

Manage Student – this module will allow the system administrator to manage information of students registered in the system.

The following information will be encoded by the admin or encoder:

• School Name
• Student Photo
• Student Name
• Group Name
• Class Level
• Section
• Roll No.
• Email Address
• Action -( edit, view)

Shown below is the layout of the Manage Student Module.

Manage Class – this module will allow the system administrator to manage classes of the school.

The admin will input the following information of the classes to the system:

• School Name
• Class Level
• Numeric Name
• Class teacher
• Action – (edit or delete)

Shown below is the design of the Manage Class module.

Guardian Information – this form will allow encoding of Student’s Guardian Information.

The following information of the guardian will be entered into the system:

• Guardian Name
• Phone Number
• Email Address
• Guardian Address
• Profession

Shown below is the design of the Guardian Information form.

Conclusion

Today, educational systems are highly influenced by the rapid development of technologies. Computer technologies transform the systems used by schools in managing daily operations and transactions. The researchers conducted the study to assess the system’s use by schools in managing schools. The researchers have found out that there are still some issues and problems encountered even with the use of computer technologies. Thus, the researchers developed an Advance School Management System. The result of the study showed that the developed system met the needs and requirements of the intended users and respondents of the study. The majority of the respondents respond satisfactorily about the project.

Hence, the researchers concluded that the developed Advance School Management System is a more effective and efficient platform to be used by educational institutions. The developed system offers a more systematic, accurate, and reliable way of conducting day-to-day school management operations. The system will streamline student management, class management, teacher management, school fee management, expenses management, staff payment management, and other management areas. The developed system will allow the school’s administrators to effectively manage the aforementioned management areas all in one place.

Recommendations

The project results satisfactorily, thus the researchers highly recommend the implementation of the Advanced School Management System. The researchers strongly recommend that schools employ a more advanced management platform to increase their operational and business efficiency. The system is recommended for its efficiency, accuracy, and reliability in streamlining school management processes. The researchers recommend that the end-users of the system must familiarize the features and how the system works.

The following are the specific recommendations of the researchers:

1. The researchers suggest that schools must replace the current system used in managing schools with a more advanced school management system.
2. The researchers recommend the use of the system for it will make school’s everyday operation and transactions easy, fast, efficient, and accurate.
3. The implementation of the system is highly recommended for its efficiency and reliability that can be rendered to the end-users.

Credits to the developer of the project

https://www.facebook.com/iorkua.katordaniel/
Advance school management system
Text me for the source code
Some of the features
*Very Organized & Developer friendly code.
Fully ACL (Access control list) Based.
Module base Featured.
RTL (Right to Left) Supported.
Unlimited language support.
School configuration using School settings under Admin and Super Admin.
Payment methods/options configuration settings under Admin and Super Admin.
SMS gateway configuration settings under Admin and Super Admin.
Email SMTP configuration settings under Admin and Super Admin.
Super Admin can create/edit/delete School.
Authorized user can change color theme.
Authorized user can create/edit/delete and configure language.
Authorized user can create/edit/delete academic year.
Authorized user can create/edit/delete user role.
Authorized user can update/setting user role permission.
Authorized user can update/manage other users.
Authorized user can update/manage user credential.
Authorized user can update/manage super admin users.
Authorized user can reset users password.
Authorized user can create/edit/delete email template.
Authorized user can create/edit/delete sms template.
Authorized user can delete/view users activity logs.
Authorized user can publish/unpublish guardian feedback.
Authorized user can take system database backup.
Authorized user can create/edit/delete front office visitor purpose.
Authorized user can create/edit/delete front office visitor info.
Authorized user can create/edit/delete front office call logs.
Authorized user can create/edit/delete front office postal dispatch.
Authorized user can create/edit/delete front office postal receive.
Authorized user can create/edit/delete employee designation.
Authorized user can create/edit/delete/view employee information.
Authorized user can create/edit/delete/view leave type information.
Authorized user can create/edit/delete/view/ approved/deny leave application.
Authorized user can create/edit/delete/view teacher information.

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