POS with E-commerce Web Application

POS with E-commerce Web Application

Abstract

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The rapid growth of technology restructured business transactions and operations. Different computer technologies and the internet empower businesses to centralize their operations and run their business fruitfully. Technological innovations significantly improved business efficiency and overall customer experience and satisfaction.

The researchers conducted the study to assess how different business owners and operators integrate technology in their daily operations and transactions. The use of E-commerce platforms and POS system became popular with the emergence of technology and the internet. However, some businesses have not fully adopted the integration of e-commerce and point of sale systems. Some businesses are not fully geared with technology that will help them improve business efficiency, productivity, and customer relationship.

The capstone project, entitled “POS with E-commerce Web Application” is specifically designed for the business industry. The system will allow seamless operation and transaction between business operators and clients. The system will remove the manual process of inputting data of sales, stock and inventory, and payment transactions of customers.

The researchers will develop the POS with E-commerce Web Application using the System Development Life Cycle (SDLC) technique. The SDLC approach composes of stages such as determining project requirements, data gathering, data analysis, designing, and coding that lead to the development of the software.

The implementation of the system will automate and ease up sales processes, tracking of stocks and inventory, purchases and payment transactions, and other business daily operations. It will improve business operations and marketing sales. The system will offer centralized business operations and transactions in an easy, accurate, and efficient way.

Introduction 

The capstone project, “POS with E-commerce Web Application” is designed to seamlessly integrate the e-commerce platform and point of sale systems in business operations and transactions. The system will streamline the sales processes, tracking of sales and inventory, purchase and payment transactions of customers, and other business operations.

Traditionally, businesses rely on manual methods in operating businesses. With the advent of technology, manual methods became obsolete. Technology brought the use of the Point of Sale System in businesses. However, early POS systems offer limited features and functions that a business can use and integrate into its business. The rapid growth of technology offers more advanced point-of-sale technologies along with the integration of e-commerce platforms. Businesses must adopt the use of integrated e-commerce platforms and point of sale systems.

Proposed Solution

With the above-mentioned concerns, the researchers proposed a POS with an e-commerce web application. This will offer businesses to use an e-commerce platform with the point of sale system for improved and efficient business operation. The said system will provide businesses with greater flexibility, control, and intelligence over their business operations and transactions. It will allow businesses to efficiently manage their daily business operations and transactions especially in attending to the customer’s inquiries. The said project will improve the business productivity and efficiency as well as the customer’s experience and satisfaction.

Objectives of the Study

General Objective – The general objective of the study is to design, develop, and implement a Point of Sale with E-commerce Web Application that allows seamless transactions between businesses and clients.

The study specifically aims to:

  1. To help businesses improve their operations and marketing sales.
  2. To centralized business operations and transactions in an easy, accurate, and efficient way.
  3. To provide seamless transactions between clients and businesses.
  4. To significantly improve customer base and customer relationship.
  5. To empower businesses with helpful features of POS and E-commerce integration.
  6. To improve business efficiency and overall customer experience.

Scope of the Study

This paper covers the development process of the Point of Sale with E-commerce Web Application. A different section of the paper presents the process of the proposed web application. The proposed web application is limited only to businesses that want to integrate POS with E-commerce in their business operation. It will allow them to automate sales processes, tracking of sales and inventory, and other business processes and operations. A sample size of business owners, staff, and clients will participate as respondents to the study.

Significance of the Study

The success of the study is deemed beneficial to the following individuals or groups:

Businesses/Companies. The success of the project will highly benefit businesses or companies. It will allow them to efficiently manage their daily business operations and transactions especially in attending to the customer’s inquiries. The said project will improve the business productivity and efficiency as well as the customer’s experience and satisfaction.

Clients. The success of the project will allow them to easily and conveniently purchase products or services without investing too much time and effort.

Researchers. The project will further improve the knowledge and skills of the researchers.

Future Researchers. The study will serve as a guide for future development of updates of the web application.

Development Tools

The capstone project, “POS with E-commerce Web Application” is specifically designed for the business industry. The system will remove the manual process of inputting data of sales, stock and inventory, and payment transactions of customers.

This article will provide you with an idea on what are the forms and modules to be included in a POS with E-commerce Web Application. PHP and Bootstrap were used to develop the said template.

Documentation of the project is available upon request (chapters 1 to 5). Feel free to message us for the complete documentation of the project.

Project Highlights

The POS with E-commerce Web Application will streamline the sales processes, tracking of sales and inventory, and payment transactions of customers. The system will collect and generate reports about the completed transactions in the system.

The following are the advantages of the POS with E-commerce Web Application:

  1. Automated Operations and Transactions – business operations and transactions are done electronically especially sales processes, sales, and inventory, purchases, and payment transactions.
  2. Records Management – it is a database system that makes the records of daily transactions electronic, safe, accurate, reliable, and fast.
  3. Report Generation – the system automatically generates and provides real-time reports about the invoices and completed transactions in the system.

How the System Works

This article will explain the forms, modules, and user interface of the POS with E-commerce Web Application. We will discuss the features and how the system works.

Dashboard – This dashboard serves as the main page of the system administrator. Records and tools are displayed that allow the admin to navigate the system.

The dashboard mainly displays the following information:

  • Total # of Customer
  • Total # of Product
  • Total # of Supplier
  • Total # of Invoice
  • Create POS Invoice
  • Create New Invoice
  • Add Product
  • Add Customer
  • Sales Report
  • Purchase Report
  • Stock Report
  • Account Summary

The image shown below is the layout of the administrator’s dashboard.

POS with E-commerce Web Application - Dashboard
POS with E-commerce Web Application – Dashboard

Add New Invoice – this form will allow the admin or encoder to encode the details of the new invoices in the system.

The following invoice information should be filled out in the form:

  • Customer Name
  • Store Name
  • Product Name
  • Variant
  • Unit
  • Quantity
  • Rate
  • Total
  • Product Discount
  • Invoice Discount
  • Service Charge
  • Grand Total
  • Action – (delete)

Shown below is the design of the New Invoice Form.

POS with E-commerce Web Application - Add New Invoice
POS with E-commerce Web Application – Add New Invoice

Add Customer – this form allows the admin to add new customers to the system. The admin will encode the customer’s information using the form.

The following customer’s information will be encoded in the system:

  • Customer Name
  • Customer Email
  • Customer Mobile
  • Customer Address – ( address 1, address 2, city, country, and state)

Shown below is the design of the Add Customer form.

POS with E-commerce Web Application - Add Customer
POS with E-commerce Web Application – Add Customer

Manage Invoice – this module will allow the admin to manage invoices transacted in the system. This module will display the list of invoices in an organized list which will make it easier for the admin to manage and avoid errors.

This module displays the following invoice information:

  • Invoice No.
  • Customer Name
  • Date
  • Total Amount
  • Status
  • Action

The image shown below is the layout of the Manage Invoice Module.

POS with E-commerce Web Application - Manage Invoice
POS with E-commerce Web Application – Manage Invoice

Add New Product – this form will allow adding products to the web store. Detailed Information about the product will be entered into the system using the form.

The following information of the product will be encoded in the system:

  • Product Name
  • Product Category
  • Product Image
  • Product Description
  • Price

Shown below is the design of the Add New Product Form.

POS with E-commerce Web Application - Add New Product
POS with E-commerce Web Application – Add New Product

Conclusion

The researchers conducted the study to assess how different business owners and operators integrate technology in their daily operations and transactions. Integration of E-commerce platform and Point of Sale System will significantly improve business efficiency and customer satisfaction. Thus, the researchers developed a POS with an E-commerce Web application to empower businesses. The result of the study showed that the developed web application provides the needs and requirements of the intended users and respondents. The majority of the respondents respond satisfactorily about the developed system in terms of effectiveness, efficiency, quality, timeliness, and productivity.

Hence, the researchers concluded that the developed web application will further improve and enhance business operations and transactions. The web application will eliminate the manual process of inputting data of sales, stock and inventory, and purchase and payment transactions of customers. Errors in records and invoices will be avoided. The web application will allow seamless transactions between businesses and clients.

Recommendations

The implementation of the POS with E-commerce Web Application. The developed web application is recommended for its efficiency and reliability that can be rendered to the target users. The implementation of the POS with E-commerce Web Application will automate and ease up the transactions between the customers and the sellers. The researchers also highlight the importance of having enough knowledge on how to properly operate the system.

The researchers specifically recommend the following:

  1. Companies should adopt the use of web applications to improve their productivity, business efficiency, and customer experience.
  2. The web application is recommended to have seamless transactions.
  3. The implementation of the POS with E-commerce Web Application is strongly recommended for it will allow fast, easier, and efficient business transactions.

Credits to the developers of the project.

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