POS System Using C#.Net Winforms and MS Access Free Source code

POS System Using C#.Net Winforms and MS Access Free Source code


POS is an abbreviation for Point of Sale in the business world. POS is where commercial transactions occur. The implementation of a POS system will increase the business’s production and efficiency. The rapid advancement of technology has resulted in the development of point-of-sale systems that provide new capabilities that businesses can integrate into their operations. The capstone project, “POS System in C# and MS Access,” is intended for the commercial field. Businesses will be able to use the POS system to automate sales procedures and track sales and inventories. Its implementation will automate and simplify interactions between buyers and sellers. Payment transactions will be faster and easier with the usage of the POS system, which will expand the business’s ability to take various ways of payment. Researchers devised the construction of a POS system in C# to solve all of the gaps in the existing POS system. To ensure a smooth and complete development, the researchers will use the Software Development Life Cycle (SDLC). The researchers will collect a sample size of business company workers, finance department staff, and their clients to serve as study respondents.


Technology has altered the way businesses work. The utilization of computer technology and the internet provides businesses with an advantage in completely maximizing their services and operations. The application of various technologies enabled both large and small firms to increase business productivity and overall consumer experience. With the advancement of technology, it meets the needs of businesses to solve their difficulties. In this way, the proposed capstone project titled POS System in C#and MS Access is the ideal solution to those values, as it tracks inventories and sales and automates sales processes in a precise, accurate, and direct manner. A POS system is designed for use by persons in the business field; it helps organizations to automate sales operations and track sales and inventories. The aforementioned initiative will facilitate transactions between customers and sellers, as well as the flow of information throughout the many departments of the firm.

Without the use of technology, traditional methods of dealing with sales and inventories include face-to-face interactions and manual approaches. With the development of technology, the conventional approach became obsolete. Early POS systems provide a restricted set of capabilities and functionalities that a company can utilize and incorporate into its operations. The continuous advancement of technology allows for more advanced point-of-sale technologies. To meet the needs and demands of their clients, businesses must stay up with the pace of technological advancement.

Proposed Solution

The stated problem that occurs while using a manual technique is worrying in a business and could be one of the business’s inability to conduct the proper action in doing the operations. It is stated that early POS systems were not fully optimized and were incapable of performing accurate, effective, and efficient executions of business inventories and sales. With this, the researchers proposed a more advanced POS system in C# and MS Access that provides numerous benefits to a firm. It will enable for faster and easier transactions; notably, payment transactions between customers and business personnel, as well as a lot easier performance of daily sales and inventories. Every company transaction will be done electronically, making it easier to administer the business. Businesses will benefit from increased flexibility, control, and knowledge over their business processes and transactions as a result of the aforementioned technology.

Objectives of the Study

General Objective- The researchers’ major goal is to design, develop, and implement a point of sale system in C# and MS Access that will automate sales operations, inventory management, and sales tracking in an effective and efficient platform.

The researchers specifically aim the following objectives:

  1. To employ a current and advanced method of dealing with business sales and inventory tracking to successfully have a better business result.
  2. To make it easier for employees to do the tasks that have been allocated to them.
  3. To create a point-of-sale system that allows for faster and easier commercial transactions.
  4. To create a business that will benefit the company in every way, from cost to eligibility.
  5. To conveniently generate reports on the business’s transactions that have been processed and completed.

Scope of the study

The researchers will primarily focus on designing and building a point-of-sale system in C# and MS Access that will automate sales procedures and inventory tracking. The system is only available to enterprises that provide goods and services to customers. The survey will include a sample size of business workers and customers as responders.

POS System Using C#.Net Winforms and MS Access Free Source code
POS System Using C#.Net Winforms and MS Access Free Source code

Significance of the Study

The success of the study is significant to the following individuals or groups:

Businesses/Companies: The aforementioned initiative will increase business productivity and efficiency, as well as customer experience and satisfaction. The presence of this system in a business will undoubtedly benefit them, as it was designed to help them improve the operation of their business. They could also benefit greatly from this. There is a high likelihood of corporate success because it makes all operations considerably easier and more effective.

Customers: If the project is successful, they will be able to purchase products or services quickly and easily without putting in too much time or effort.

Researchers: The project will help researchers improve their knowledge and skills.

Future Researchers: If they want to construct their version of the study, they can use it as a reference.

Development Tools

The capstone project, “POS System in C# and MS Access” is specifically designed for the business industry. The system will streamline the sales processes, tracking of sales and inventory, and payment transactions of customers.

This article will provide you with an idea on what are the forms and modules to be included in a POS System in C# and MS Access. C# were used to develop the project.

Documentation of the project is available upon request (chapters 1 to 5). Feel free to message us for the complete documentation of the project.

Project Highlights

The POS System in C# and MS Access is a database-driven system that electronically processes business transactions between customers and business employees. The system will collect and generate reports about the completed transactions in the system.

Listed below are the advantages of the system:

  1. Automated Transactions- transactions for sales and inventory are done electronically
  2. Records Management – it is a database system that makes the records of transactions electronic, safe, accurate, reliable, and fast.
  3. Report Generation – the system automatically generates and provides real-time reports about the completed transactions in the system.

How the System Works

This section of the paper will discuss the forms, modules, and user interface of a POS System in C# and MS Access. Below is the discussion on how the system will work.

Admin Dashboard – This dashboard serves as the main page of the system administrator when logged in to the system. The administrator’s dashboard mainly displays the following information:

  • Orders
  • Sales
  • Customers

The image shown below is the design of the Administrators Dashboard.

POS System Using C#.Net Winforms and MS Access Free Source code - Dashboard
POS System Using C#.Net Winforms and MS Access Free Source code – Dashboard

Add product – this form will allow the admin to add products to the system. The admin will encode the following information about the product:

  • Product Name
  • Product Type
  • Price
  • Image Preview

Shown below is the design of the Add New product module.

POS System Using C#.Net Winforms and MS Access Free Source code - Add New Product
POS System Using C#.Net Winforms and MS Access Free Source code – Add New Product



With all of the benefits and advantages that the organization may acquire from implementing the Point of Sale System, the overall finding of the project is unquestionably fantastic. The study was carried out by the researchers to examine the use of the Point of Sale System in enterprises. They discovered that the system will give the missing features in the manual form of business sale activities. One of their conclusions is that previous POS systems completely overlook several characteristics that will speed businesses’ ability to deal with the challenge of completing sales and inventory operations. In this regard, they devised the construction of a POS system in C# and MS Access to replace the whole void left by the existing POS system. The developed system was shown to the intended users. The study’s findings revealed that the designed system met the demands and requirements of the respondents and intended users. The majority of respondents saw the system’s potential in enhancing the functionality of POS technologies. As a result, the researchers determined that the created POS system in C# is a useful tool for enterprises.


The researchers strongly advise implementing the POS system in C#. The designed system is recommended because of the efficiency and dependability it may provide to the target consumers. The use of a POS system written in C# and MS Access will automate and simplify transactions between customers and merchants. The researchers also emphasize the need of having a sufficient understanding of how to correctly run the device.

The following are the researchers’ particular recommendations:

  1. Businesses must embrace and examine this technique because it enhances their efficiency and effectiveness.
  2. The use of a POS System in C# and MS Access is highly recommended because it allows for faster and easier business transactions.

Credit to the developer of the project

Demo: https://youtu.be/R5tCbX36twI

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