Integrated Enrolment with Student Kiosk System

Integrated Enrollment with Student Kiosk System

Scope of the Project

This study seeks to develop a system that will address the following:

  • To implement a fast, easy and systematic way of conducting student profiling, enrolment, and assessment.
  • To properly manage the enrolment process in a well-organized manner.
  • To generate quickly a correct, accurate and reliable enrolment and assessment report of a student.
  • To generate instantly needed summarized and accomplishment reports.

The system includes a computerized registration and enrollment form. It allows users to fill in the form and submit. It allows the administrator side to retrieve information. It can severely reduce the amount of duplicate effort required for multi-enrollees. The system would record student information, student enrollment, fees- collected and uncollected and billing of accounts. It cannot be altered or modified by other users (students, registrar, cashier & teachers) except for the administrator (the only one who have full access to the system). Each module has specific roles in the system that will tell us that it is a comprehensive enrollment system. However, the system is not web based. The following are the main features/modules we will be integrating in the system: (a) Administrative Module (b) Registrar Module (c) Student Information Module (d) Enrollment Module (e) Cashier Module.

Enrolment System DFD
Enrolment System DFD

Module Decomposition

Conceptually the assigned topic is divided into five modules:

Administrative Module Description

The system is designed and limited for the staff and other authorized user in the high school administration to enable them to easily produce information required by the different people in the high school. The system is designed with a user security access level in every Module. The school admin have full access to the system and to the other modules and will be able to manage sections, year level, school year, subjects and faculty management.

School Management System - Faculty Loading
School Management System – Faculty Loading

Registrar Module Description

The system would be responsible for storing and retrieving information of students’ enrolment accounts. The system has the capability to release required reports regarding the list of students, new enrollees, and other important reports. The school registrar will be able to manage credentials, view all enrolled students, view student records (personal information, grades, subjects and teachers) and grade input and validation.

Cashier Module Description

The system would record students’ information, students’ enrollment, fees – collected and uncollected and billing of accounts. The school cashier will be able to manage the receiving of payments, accounts collectibles, payment list, and manage the students’ ledgers.

School Management System - Student Ledger Module
School Management System – Student Ledger Module

Enrolment Module Description

The system could append instantly student enrollment, admission and assessment. The system would records student information and student enrollment. The Enrollment Encoders (Teachers) will be able to manage the whole enrollment process, as well as view enrolled student complete details.

School Management System - Enrolment Module
School Management System – Enrolment Module

Student Information Module Description

Students are the users who can also view their personal records and etc. in a read-only mode.

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