Payroll System in PHP

Payroll System in PHP


70 Best Web Based Capstone Projects...
70 Best Web Based Capstone Projects in PHP and MySQL

Since technology covers all aspects and perspectives of a given work, it allows humans to accomplish their respective tasks more correctly and easily. It is necessary to develop a systemized or computerized platform that can significantly modify how people conduct manual operations. In this capstone project, the researchers develop a platform named “payroll system in PHP” that employs advanced calculation techniques and controls employees’ earnings and compensation. a more effective platform for organizing and computing employee information, earnings, bonuses, salaries, and promotions. The purpose of the “Payroll system” is to eliminate all issues and optimize operations. The primary purpose of the project is to replace and improve their manual for recording, computing, and administering staff pay, resulting in a more trustworthy platform to consider. And the goal of this project is to fill in the gaps left by the prior one. The SDLC (Software Development Life Cycle) method will be used to design the system. To test and validate the system, the researchers will assemble a sample size of participating students, teachers, and other end-users. IT professionals will evaluate the system to make modifications. Based on expert feedback, the researchers will fine-tune the technique.

Introduction of the Study

The capstone project, “Payroll System in PHP,” is an advanced calculation technique that manages employee pay and salaries. This project aims to provide a better platform for correctly organizing and computing personnel information, pay, bonuses, salaries, and promotions. The system will provide all of the employee’s information regarding how it calculates compensation, such as working hours, holidays, overtime, and non-working holidays, so that employees may get a good picture of their pay. Joining with its deductions and net salary, as well as information on its benefits. This portal will organize and present key compensation data for employees. It links information across the organization. It is the simplest technique to achieve these requirements. This operation will need to be computerized because it will take a long time if it is not carried out using technology-based platforms. This is why researchers came up with a notion that would assist firms and organizations in having an orderly and proper technique of distributing salaries without the possibility of errors and mistakes. This platform will also save them time in maintaining effective and efficient salary procedures. Completely addresses all of the aforementioned issues of payroll management in enterprises.

It is stated that performing payroll operations in an organization in a manual form is prone to errors, inconsistency of data, unorganized flow data in a sheet, inaccurately compute the given digits, and it is most costly because it deals with financial aspects in an organization, which leads to inappropriate payment of salaries or wages. Given that this operation type in a business requires a lot of manpower, brain, and effort to be performed, it can be distributed each such that one person can execute the computation, and the other will list all the work of that specific employee. Since the executions are not centralized, there is a risk of data loss and inconsistency with that type of operation and ideas. The purpose of the “Payroll system” is to eliminate all issues and optimize operations.

Payroll System in PHP
Payroll System in PHP

Proposed solution

To prevent the aforementioned situations and concerns, the researchers created a platform named “Payroll System in PHP” that addresses all of the aforementioned issues related to payroll management in enterprises. This system will serve as a single platform for employees’ salary information, including their pag ibig and SSS benefits, allowing staff and organizations to track their benefits and allowances. This solution will undoubtedly assist both end-users because they will be able to control and monitor their wage and benefit information. End-users can make payroll using the system, and it will be simple for them to process their salary; in fact, they can observe and monitor their working hours to determine if they are fair to them.

Objectives of the Study

General Objective– The primary purpose of the project is to replace and improve their manual for recording, computing, and administering staff pay, resulting in a more trustworthy platform to consider.

  1. The goal of this project is to create a payroll system that can quickly and effectively compute payroll operations.
  2. To design a system in a corporation or organization that tracks and manages employee payments, salaries, and wages, as well as other accounting-related responsibilities.
  3. Design and implement an advanced wage and employee record management system.
  4. To develop a payroll system capable of controlling and ensuring error-free processing and activities.
  5. To alleviate the employee’s paperwork burden while yet offering accurate work.

Scope of the Study

The primary goal of this research is to develop a “payroll system in PHP” that manages employee accounting activities such as wages, salaries, bonuses, net pay, and deductions. It emphasizes the significance and advantages of a payroll system for the operation of paying personnel in a separate business or for end-users. This project is ostensibly for “Alleron Parts Corp.”, and its purpose is to handle and monitor their employees’ salaries and records in a timely, organized, and effective manner. This system displays the employees’ benefits, which include SSS, Philhealth, and Pag-ibig. It also displays all of the relevant salary computation information.

Significance of the Study

The following people or groups will benefit from this research:

Organization/company: sending payrolls and monitoring employee records, paying tracking with those records This system is responsible for completely demolishment because it is the only system capable of completing the task. This method enables a company to maximize profits while minimizing the amount of manpower and additional equipment needed to compute pay. They can already handle a horrendous chore in terms of providing payrolls to employees using this project.

Accountant/Payroll system administrator: they will be able to retrieve and update employee records more quickly as a result of this. This will help them to give better service, more easily update their records, and keep track of their employees’ performance.

Employees: because the system is secure, they may have faith in each of their data; they won’t have to worry about calculating their income or other accounting or financial benefits because the system is designed to be more precise and efficient.

Researchers: As a result of the inquiry, they will have a greater understanding and knowledge of the project.

Development Tools

The capstone project, “Payroll System in PHP,” is intended to cover the process of preparing each employee’s payslip, both regular and work order employees, keeping records safe, and computing each employee’s precise earnings, as well as the employee’s saved report list, which includes monthly salary, basic salary, overtime, Net pay, and deductions.

This article will provide you with an idea on what are the forms to be included in a Payroll System in PHP. PHP and Bootstrap were used to develop the said template.

Documentation of the project is available upon request (chapters 1 to 5). Feel free to message us for the complete documentation of the project.

Project Highlights

The Payroll System in PHP is a database-driven system that automates and keeps records of employees’ payroll.

Advantages of the System can be classified into the following:

  1. Automated process – the users of the system can electronically process employee payroll.
  2. Records Management – it is a database system that makes the records of the payroll electronic, safe, reliable, and fast.
  3. Report Generation – the system can provide real-time reports on the processed payroll.

How the System Works

This section of the paper will discuss the forms, modules and user interface of the Payroll System in PHP.

Pag-IBIG List – this module will allow the admin to manage the pag-ibig membership and contributions of the employees. The admin can add, edit or delete the following information:

  • Pag-IBIG ID
  • Over
  • Net Over
  • Employer Share (%)
  • Employee Share (%)
  • Monthly Premium

The image shown below is the design of the Pag-IBIG List module.

Payroll System in PHP - Pag-ibig List
Payroll System in PHP – Pag-ibig List

Payroll History – this module will allow the admin to view and manage the payroll history in the system.

The following information are displayed in the payroll history:

  • ID
  • Date From
  • Date To
  • Employee Name

Shown below is the design of the Payroll History.

Payroll System in PHP - Payroll History
Payroll System in PHP – Payroll History

Thirteenth Month – this module will allow the administrator to manage the thirteenth month payments of the employees.

The following information are needed in the module:

  • Date From
  • Date To
  • Employee Name
  • Thirteenth Month

The image displayed below is the design of the Thirteenth Month module in the system.

Payroll System in PHP - Thirteenth Month
Payroll System in PHP – Thirteenth Month


The goal of this research was to create a “Payroll System in PHP.” The system’s current mode automates payroll for faster, easier, and more accurate calculation of salaries and deductions. Its purpose was to replace and improve their manual for recording, computing, and administering employee compensation, making it a more reliable platform to use. Given all of the evidence supporting the system’s benefits and advantages, it is determined that its deployment is vital, given how difficult payroll transactions are to perform without the assistance of a computer or technology. The entire process, including payrolls, employee benefits, and other accounting data, will be digitized and database-driven, providing for more secure data storage.


Previous research has found that the manual way of processing payroll requires a significant amount of responsibility, manpower, time, and effort. It overburdens the organization’s administrator or accountant, and the inconsistent data that will be recorded will never be removed, resulting in operational problems. As a result, it is strongly advised that the system be implemented. Because it demonstrates that the capstone project is undeniably profitable and beneficial to the organization and its employees.

  1. Since the manual payroll preparation system is archaic, time-consuming, and prone to error, it is recommended that it be phased out.
  2. Since respondents’ preference for adapting Payroll System is “extremely high,” it is recommended that the institution access Payroll System in PHP as soon as possible.

Credits to the developer of the project

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Related Topics and Articles:

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Payroll System Chapter 5 Documentation

Payroll System in PHP and MySQL User Interface

Payroll System Database Design

Automated Payroll System Thesis Project with Complete Source code

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