Inventory Management System built with Core PHP

Inventory Management System built with Core PHP


Inventory Management System built with Core PHP is a capstone project that uses technology in the framework of a business enterprise, specifically in the inventory process. It is used to improve the accuracy and reliability of inventories. This technical solution will improve inventory management or operations in a business where records are kept on an automated platform. This Core PHP-based inventory system is an approach that uses the internet to help businesses manage their inventories more correctly and efficiently. The existing inventory management techniques are likely to be difficult to manage because the company processes data manually without backing it up or storing it. As a result, there are data discrepancies and mistakes. It’s also all too easy to make a mistake and switch details, which can lead to data entry errors or handwritten orders. Reporting takes time and money, necessitates repetitive data entry, and, most critically, is unsecure. This project’s purpose is to fill up the gaps left by the previous one. The system will be developed using the Software Development Life Cycle (SDLC) method. The researchers will gather a sample size of participating business and their staffs end users to test and check the system. IT experts will assess the system in order to make changes. The researchers will fine-tune the strategy based on expert feedback.

Introduction of the Study

Computers have largely replaced manual tasks as well as older creations like the radio and television. People now use it to make things much easier, faster, and simpler. Some used it as a hobby, while others used it to supplement their income. Over the years, technology has advanced at a dizzying pace. Its most recent inventions help people with more difficult problems. People use technology for a variety of reasons, one of which is to use computers. The capstone project “Inventory Management System built with Core PHP” in this case uses technology in the context of a corporate enterprise, specifically a business process called inventory.

Traditionally, organization processes data manually without backing it up or storing it, the current inventory management procedures are likely to be challenging to manage. As a result, data discrepancies and errors occur. It’s also all too easy to switch information by unintentionally, resulting in data input errors or scribbled orders. Producing reports is also time-consuming and costly, requires duplicate data entry, and, most critically, is not secure.

Proposed Solution

This project intends to build a system that assists in inventory management in a firm enterprise in answer to the aforementioned difficulty. This capstone project was built to fit this system implementation after witnessing numerous challenges with the manual way of transaction. This system can help firms manage their inventory by making the process of storing and managing data for future use easier, as well as making file retrieval easier than the manual technique. It enables them to record and manage inventory more efficiently and effectively, resulting in data consistency and accuracy. This system is an online representation of manual inventory performed in a business, and it helps to enhance manual inventory procedures.

Objectives of the Study

General Objectives – The general purpose of the project is to provide a system that assists in the accurate and effective inventory management transaction in a business.

The project’s specific objectives are the following:

  1. To look at current inventory management systems and see where they might be improved.
  2. To emphasize the sales and inventory cycle, including the receipt, distribution, and balancing of supplies.
  3. To provide a system that makes saving and managing files easier while also allowing for optimal file structure and storage.
  4. To eliminate manual methods to improve the inventory process.
  5. To create a system that automates the inventory process, alleviating the burden that manual methods entail.

Scope of the Study

The main goal of this study is to create a Inventory Management System built with Core PHP that will make inventory management in businesses easier. This system is intended for users in the commercial sector that need to track their items and products. They will surely benefit from this technology because it streamlines the process and makes transactions more effective, efficient, and error-free. The data will be saved in this system, which will give them with a great quantity of storage, because it is powered by the internet. The data will be more secure because only authorized individuals will be able to use the system. It is advantageous to have it installed in a company because it can make the process of storing and managing files easier.

Significance of the Study

The success of the project is deemed beneficial to the following individuals or groups:

Company. The system’s deployment is crucial for management, especially in inventory management. Report generation will be as simple as pressing a button and will be more accurate than the manual method. By completing this project, they will make it easier and more efficient. The technology has removed the annoyance as well as the data inconsistency, and inaccuracy will no longer be a problem.

Staffs. When taking inventory, employees are always present because they will be inspecting the goods and products that will be entered into the system. Because the system is designed to deliver an error-free inventory and minimize data inconsistency, personnel will not be burdened with repeating processes only because some data is erroneously encoded, the system’s adoption helps them as well.

Researchers. As a result of the study, they will have a greater understanding and knowledge of the project.

Future Researchers. This study will benefit future researchers because it will serve as a reference or guide for them to do their research.

Development Tools

The capstone project, titled “Inventory Management System built with Core PHP ” is a system that allows businesses to manage inventory more precisely and efficiently.

This article will provide you an overview of the forms that should be included in a Core PHP Inventory Management System.

The project’s documentation is accessible upon request (chapters 1 to 5). Please contact us if you require the whole project documents.

Project Highlights

The System is a database-driven system that will automate the process of conducting inventories. The system will yield a more accurate and reliable inventory.

The advantages of the System are the following:

  1. Automated Inventory – the system will ease up and simplify inventory processes.
  2. Records Management – it is a database system that makes the records of the inventories electronic, safe, reliable, and fast.
  3. Report Generation – the system can provide real-time reports of the inventories.

How the System Works

This article will discuss the features and functions of the system. The researchers will explain the forms, modules and user interface of the system.

Dashboard – this dashboard serves as the homepage of the system administrator. Major records are displayed in this dashboard and can be managed by the system administrator.

The following information are displayed in the dashboard:

  • Sales Today Total
  • Total Sales
  • Of Customers
  • Of Suppliers
  • Of Stock in Today
  • Total Stock in Today

Shown below is the design of the Administrator’s Dashboard.

Inventory Management System built with Core PHP - Dashboard
Inventory Management System built with Core PHP – Dashboard

Manage Stock – this module will allow the system administrator to manage the stocks of the products or goods.

The following information will be entered in the module:

  • Supplier
  • Product
  • Quantity
  • Price
  • Amount

The image shown below is the design of the Manage Supply Module.

Inventory Management System built with Core PHP - Manage Stock
Inventory Management System built with Core PHP – Manage Stock

Receipt – this module will allow receipt generation and printing.

The receipt will display the following information:

  • Customer
  • Reference Number
  • Date
  • Quantity
  • Product
  • Unit Price
  • Amount
  • Total
  • Amount Tendered
  • Change

Displayed below is the design of the Receipt Module.

Inventory Management System built with Core PHP - Print Receipt
Inventory Management System built with Core PHP – Print Receipt

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This research focuses on the cycle inventory of how supplies are bought, distributed, and balanced. It can assist you with file organization and storage, as well as the storing and maintenance of data. Given the numerous advantages offered by this system, business companies may eventually adopt a system that allows them to improve their inventory services more precisely and efficiently. In today’s fast-paced corporate world, it has been agreed that we should consider employing technology to conduct firm transactions in a more exact and efficient manner, discarding all manual processes in favor of refined and sophisticated alternatives, which includes this capstone project.


Following several issues with the manual method of transaction, the researchers strongly advise that business industries consider implementing and using this type of system to avoid the errors and inconsistencies that the old method of producing inventory caused. The researchers strongly advise that business industries consider implementing and using this type of system because it was designed specifically for them and will aid in the development of their business transition, particularly their inventory process.

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