Entrance Examination System Conceptual Framework

Entrance Examination System Conceptual Framework

This post will walk you through the process of developing a conceptual framework for a capstone project titled Web-based Entrance Examination System. The input, process, output (IPO) model was used to develop the conceptual framework for the investigation.

About the Project

Before the students can enter in their desired colleges, they must first undergo entrance examination. The typical way of taking entrance examination is through exam papers, the student must take the exam in the colleges of their choice. The conventional way is time consuming; the college staff will prepare bunch of exam questionnaire and that includes too much paperwork. The students must also prepare things like pens, pencils and other necessity that are needed in taking the exam. The manual way of taking the entrance examination is inefficient and not convenient for both parties.

The proposed solution is to have a computer-assisted examination. The entrance examination will be web based; the staff in-charge will not prepare a lot of examination papers anymore. The students also will not need to prepare things like pens and other. They will only utilize the system to take their entrance examination. If the students also are still undecided as to what course they would take, they can also use the system to browse for course recommendation. This system will improve the conventional way of taking entrance examinations.

Objectives of the Study

  1. To design and develop a web-based platform for entrance examination.
  2. The system will provide list of course recommendation for incoming students based on the result or score that they have got.
  3. To provide a paperless and computer-assisted entrance examination that is online based.
  4. Develop a system that is easy and efficient to use.
  5. The system will bring convenience to both the college staffs and students.
  6. It also aims to determine the quality and acceptability of the developed software using a standardized evaluation tools.

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Conceptual Framework

Entrance Examination System Conceptual Framework
Entrance Examination System Conceptual Framework

The graphic above represents the conceptual framework for the project, dubbed Web-based Entrance Examination System. It employs the input, process, and output (IPO) model.


The system of admission exams is the primary technique for determining which students are admitted to which schools. In the majority of cases, the entrance exam is the sole determinant of admission. This may be an extremely stressful process for students and their families, since they must prepare extensively for the examination and hope for a successful outcome.

The entrance examination system has existed for centuries and is founded on the premise that only those most qualified to pursue a particular course of study should be admitted to the institution. To guarantee that all students have an equal opportunity to attend an excellent school, the entrance examination system is designed to give everyone an equal chance of acceptance.

User Requirement – This is the area where the researchers obtained information about the system’s unique properties. It is vital to consider their opinions because they will be using the Web-based Entrance Examination System.

Review of Related Literature – The researchers have conducted investigations and studies in the proposed system’s region. This procedure will be useful to the researchers as they develop the project or system.

Programming Knowledge – This is where the researchers can now use their knowledge in programming to design and develop the system.

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This is the part where the researchers will select and choose the best software development life cycle model for the project.

Data gathering

During this phase, the study’s researcher gathered all conceivable needs for the system’s development, including those obtained from the system’s beneficiaries, the end users. The survey questionnaire was created by the researcher and was validated by specialists. The surveys were used to collect information in order to improve the performance of the proposed system for future community use.

Data analysis

Consultation is used to gather requirements from the end user and generate ideas. We also administered a survey questionnaire, which was accepted by the three experts (IT Expert, English Grammarian, and Researcher). These questionnaires also functioned as our data collection tool for evaluating the performance of the manual system, which served as the foundation for creating our suggested system.

System Design

During this phase, the prototype and planned system features are developed. A concrete grasp of how the system will work is also formed. In this section, we identify all of the necessary system inputs and outputs, as well as the design of data, processes, and interfaces.


In this stage, we materialized the whole idea of the software to be designed. We created the program for the proposed system. The actual coding of the software is based on the system design and the requirements needs to be met. This is where the proper execution of the previous stages ensures a smooth implementation.

Program testing

In this phase, the researcher performed series of testing to check for any possible problems may arise during implementation and operation of the software and if the specification has been met.

System acceptance 

This is the final stage, where the system is being installed and to be maintained after actual implementation. One must take into consideration are the hardware and the software requirements for the proper installation of the system. As part of the acceptance of this phase, the client is required to have a user training to enable them to familiarize fully the whole system.

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The project comes to life and is executed in the real world after all of the necessary procedures have been completed. A new project is born, and it will be maintained for the project’s long-term survival. The Web-based Entrance Examination System will be implemented, used, and maintained at this stage.

The advantages of an online entrance examination system over the traditional pen-and-paper method are numerous. Perhaps the most obvious advantage is that it can save both students and administrators a great deal of time and effort.

Web Based Entrance Examination with Mobile App Support and SMS Notification (Question Bank)
Web Based Entrance Examination with Mobile App Support and SMS Notification (Question Bank)

Students can take the exam at their convenience, without having to travel to a physical site, using an online system. This is particularly useful for students with busy schedules. Additionally, administrators can save time by eliminating the need to manage paper exams and printed materials.

Online examination systems may also be more precise and reliable than conventional approaches. Because they are computerized, the danger of human error is eliminated. In addition, online assessments can be tailored to meet the specific requirements of each school. This could include curriculum- or applicant-specific inquiries.

Online testing systems are an excellent means of streamlining and enhancing efficiency. They are particularly advantageous for students and administrators with hectic schedules.


The input, process, and output (IPO) model will be used to provide the conceptual framework for the investigation. The researchers determine the project’s user needs and assess relevant literature for the study before utilizing their programming skills to develop the project. To complete the system, the researchers will employ the Software Development Life Cycle (SDLC) technique. Its purpose is to ensure that the project progresses through several stages in order to give comprehensive functionality that meets the expectations of the users. The Web-based Entrance Examination System will be implemented, used, and maintained as a result of this project.

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