Shipment Management Information System Free Download

Shipment Management Information System Free Download

Introduction of the Study

The capstone project entitled “Shipment Management Information System” is a system that will automate managing of shipment information and processes involves in shipping product parcels and packages. The said project will provide a platform where all information about the shipment of products is available.

At present, e-commerce has become a trend due to its convenience brought to the retailers and most especially to the customers. Delivery services are the most important part in e-commerce in which parcels and packages of the customers are being ship. Shipping processes have loads of information to manage from checking the shipping cost, delivery details such as to whom and to where the products will be delivered, payment processes up until the completion of transaction. Shipping processes if handled manually will take time and is prone   to human errors. Businesses are in need of effective tools to automate all of the processes to speed up shipment efficiently and in a cost-effective manner.

Proposed Solution

To address the problems mentioned above, the researchers of the study proposed a Shipment Management Information System to replace the manual process with an automated shipment management. The system will let the parcels or package shipping efficiently and will let the assigned shipping staff to ship a greater number of orders in less time. The system will let the retailers and customers access information about the shipment such as cost of the shipping up to whom and where the parcels will be shipped. The system will also provide payment options and updates to the customers who are very efficient and will improve customer experience and satisfaction. The proposed system will streamline overall process of shipment management.

Objectives of the Study

General Objective – the primary purpose of the project is to design and develop a system that will allow shipment management be done electronically and eliminate human errors in shipping parcels or packages.

Specifically, the project aims the following objectives:

  1. The system will help in managing all information about the product’s shipment.
  2. To develop a system that will help the clients or customers track and monitor the movement of their orders.
  3. The system will help in handling shipment transactions conveniently.
  4. The system will provide updates to the customer about the status of their order’s shipping.
  5. The system will have a simple interface to be use by a wider range of users.

Significance of the Study

The success of the project is deemed beneficial to the following individuals or group:

Delivery Personnel. The system will help them provide an efficient services to the clients or customers. The system will serve as platform that will let the sellers, customers, delivery personnel complete transactions conveniently.

Online Sellers/ Retailers. The system would benefit them by having a centralized system that will automate the processes and transactions for the shipment of their products.

Customer. It will be easier for them to look for updates about their shipping transactions. The system will let them conveniently provide shipping information as well as paying for their transaction in their chosen mode of payment.

Researchers. The success of the system will give them credits in developing another successful program to help business sectors. Their experience also will further develop their skills and knowledge as programmers.

Future Researchers. If the study will result significant, it can serve as their basis in conducting their own version of the project.

Development Tools

Shipment Management Information System is a system that allows electronic management of details about shipping transactions. The system will serve as a platform where all information about the customers parcel or packages will be accessed.

This article will provide you with an idea on what are the forms to be included in a Shipment Management Information System. PHP and Bootstrap were used to develop the said template.

Documentation of the project is available upon request (chapters 1 to 5). Feel free to message us for the complete documentation of the project.

Project Highlights

The capstone project, “Shipment Management Information System” is a database driven system that will automate the processes in managing information of different product’s shipment transactions.

Shipment Management Information have advantages that are mentioned below:

  1. Automated Information Management – the system will ease up accessing and managing details of the shipping transaction.
  2. Records Management – it is a database system which makes the records electronic, safe, accurate, reliable and fast.
  3. Report Generation – the system automatically generate and provide reports income of the by month and payment type.

How the System Works

Password of the zip file is df247ff2

This section will discuss the flow of the system by showing the forms, modules and user interface of the Shipping Management Information System.

Features by User Type

Administrator can:

  • Manage Customer Information – (CRUD) create and update the information of customers. Admin can also approve and cancel the customer registration.
  • Manage Shipment or Package Details – (CRUD) create and update the information of shipment data.
  • Manage Delivery Personnel Information – (CRUD) create and update the information of delivery personnel.
  • Manage Payment – (CRUD) create and update the payment information and records.
  • View and Print Monthly Income Report
  • View and Print Income Report by Payment Type

Delivery Personnel

  • View List of shipping (pending and delivered items)

Customer

  • View List of shipping (pending and delivered items)
  • Check the delivery status of the shipping

Front-end Part

Check Shipping Cost  – this form will allow checking of shipping cost by encoding the needed information about the products to be ship out.

The following information should be filled out:

  • Origin Location
  • Destination
  • Delivery Option – sea or land, air
  • Item Description
  • Upload Image
  • Weight in KG
  • Shipping Category – Regular, Express

Shown below is the design of the check shipping cost form.

Shipment Management Information System Free Download - Check Shipping Cost
Shipment Management Information System Free Download – Check Shipping Cost

Check Delivery Status – this form will allow the users of the system check the delivery status of their parcels or packages:

The information below should be input by the user to check delivery status:

  • Enter Reference Number

The image below is the form design of the check delivery status.

Shipment Management Information System Free Download - Check Delivery Status
Shipment Management Information System Free Download – Check Delivery Status

Login Form –  this form will be used by the intended users of the system to login to the system. Each of them will have their unique username and password to be able to access the feature of the system.

Shown below is the design of the log in form.

Administrator Account

Admin Dashboard – this dashboard will serve as the homepage of the administrator in the system. The dashboard main displays the following information:

  • Number of customers
  • Number of transactions
  • Income for the day

The image below is the design of the administrator’s dashboard.

Shipment Management Information System Free Download - Admin Dashboard
Shipment Management Information System Free Download – Admin Dashboard

Customer Information – this form will let the admin encode the information of the registered customers.

The following information should be encoded:

  • Last name
  • First name
  • Middle name
  • Contact
  • Email
  • Address
  • Username
  • Password
  • Account Status

Shown below is the design of the customer information form.

Shipment Management Information System Free Download - Customer Information
Shipment Management Information System Free Download – Customer Information

Shipment Information – this form requires the details about the shipment of the products to be encoded in the system.

The information mentioned below should be filled out:

  • Reference Number
  • Shipping date
  • Customer name
  • Receiver Contact
  • Receiver Email
  • Item Details
  • Amount
  • Date Received
  • Status
  • Delivered By
  • Proof of Transaction – image taken with the items and receiver

The image below is the design of the shipment information form.

Shipment Management Information System Free Download - Shipment Information
Shipment Management Information System Free Download – Shipment Information

Delivery Personnel Information – this from will let the administrator encode the information of the delivery personnel.

The form displays and requires the following information:

  • Last name
  • First name
  • Middle name
  • Contact
  • Email
  • Username
  • Password

The image below is the design of the Delivery Personnel Information.

Shipment Management Information System Free Download - Delivery Personnel
Shipment Management Information System Free Download – Delivery Personnel

Payment – the payment module will let the administrator manage and encode payment transactions.

The module requires the following information:

  • Reference Number
  • Paid By
  • Payment Date
  • Amount
  • Payment Type – cash, credit card, cheque, others

Shown below is the layout of the payment module.

Shipment Management Information System Free Download - Payment List
Shipment Management Information System Free Download – Payment List

Income Report by Month – this page will display the income report of the shipment business by month. The report will be presented using table and graph.

The image below is the design of the income report by month form.

Shipment Management Information System Free Download - Payment Monthly Report
Shipment Management Information System Free Download – Payment Monthly Report

Income Report by payment type – this form will display the income report of the business by payment type such as cash, credit card, check or other payment types. The income report will be presented using a table and a graph.

Shown below is the form design of the income report by payment type.

Shipment Management Information System Free Download - Payment Type Report
Shipment Management Information System Free Download – Payment Type Report

Delivery Personnel Account

Delivery Personnel Dashboard – this dashboard will serve as the homepage of the delivery personnel when using the system. The dashboard displays the following information:

  • Number of Deliveries
  • Number of Completed Transaction

The image below is the design of the Delivery Personnel Dashboard.

Shipment Management Information System Free Download - Delivery Personnel Dashboard
Shipment Management Information System Free Download – Delivery Personnel Dashboard

List of Deliveries – this form displays and requires the information of the deliveries that should be done and completed by the delivery personnel.

  • Reference Number
  • Shipping date
  • Customer name
  • Receiver Contact
  • Receiver Email
  • Item Details
  • Amount
  • Date Received
  • Status – pending, delivered
  • Proof of Transaction – upload image

The image below is the design of the list of deliveries form.

Customer Account

Customer Dashboard – this dashboard serves as the main page of the customer when using the system. The dashboard displays the list of transactions made by the customer.

Shown below is the design of the customer’s dashboard.

List of Transactions – this form displays and requires the information of the transactions made by the customer.

The form should be filled out with the following information:

  • Reference Number
  • Shipping date
  • Receiver Contact
  • Receiver Email
  • Item Details
  • Amount
  • Date Received
  • Status – pending, delivered
  • Delivered By
  • Proof of Transaction

The image below is the design of the list of transactions form.

Shipment Management Information System Free Download - Customer List of Transactions
Shipment Management Information System Free Download – Customer List of Transactions

Conclusion

All types of businesses nowadays aim to fully optimize their operations to attain business sustainability and success. To fully optimize their operations businesses make use of technology to automate their business processes and improve their services and improved customer experience. The result of the study showed that the developed Shipment Management System met the need of the respondents and the intended users of the system. Majority of the project’s respondents and intended users have seen that the developed system have a great potential in completely eliminating the manual method of shipment management which is costly and prone to human errors.

The researchers of the study concluded that the implementation of the Shipment Management System will provide an efficient way of managing all related information about the shipping transactions. By using the system, all the lapses encountered in the conventional method will be eliminated and will be replaced with an electronic method which will help delivery services and businesses attend to shipping transaction of the customers effectively.

Recommendations

The implementation of Shipment Management Information System in parcel or packages shipment businesses is highly recommended by the researchers in order to ease up their job in managing all information about the orders shipping transactions. The developed system will provide a platform that will process, update and kept records of the delivery transactions. The system is highly recommended for its efficiency and reliability in automating processes and recording information of the customers, delivery personnel, transactions and other related data. The intended users of the system should be armed with knowledge in order to correctly utilized the developed system.

The researchers of the project recommend the following:

  1. Businesses should consider using the developed system in order to replace their manual method of managing all related information about the shipping transactions.
  2. Shipment Management Information System is highly recommended for it ensures effective management of shipment information as well as electronically keep records of it.
  3. The developed system is highly recommended by the researchers to be use by the staffs that are in charge in managing shipping transactions for convenience and improved services and customer satisfaction.

Shipment Management Information System Free Download

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