Smart Hospital and Research Center

Smart Hospital and Research Center

Abstract

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Technology is considered as the catalyst for change. It changes the way how every industry works and operates. One of these is in the healthcare sector. Technology is the driving force behind the improvements in the medical and healthcare field. Developed computerized systems and applications enhance the management and services provided by the healthcare sector.

Hospital Administration is a complex job, it requires efficient management to better serve its purpose to its stakeholders. The hospital’s administration manages various activities every day such as managing records of admitted patients, staff, hospital’s pharmacy, blood bank, billing, patients ward, and other hospital management area. There is an intensified need for an integration of computerized systems to automate management processes.

The capstone project, entitled “Smart Hospital and Research Center” is software intended to be used for hospital management. The software will serve as a centralized platform where all management activities of a hospital are processed electronically. Conventionally, different management area of a hospital is managed separately and manually. The conventional method is time-consuming, involves loads of paperwork, and requires too much manpower.

The researchers proposed an IT-based solution for the above-mentioned concerns and problems encountered by hospital management. The researchers aim to develop a system that will automate hospital management processes. The system is designed to electronically process all facets of hospital activities and complex processes that are part of the hospital’s daily operations.

The implementation of the developed system will improve the overall hospital’s functioning. The system will heighten the availability and accessibility of hospital records and information across every department. The developed system will improve the services and modes of transactions they render to the hospital’s stakeholders.

Introduction

The capstone project, entitled “Smart Hospital and Research Center” is designed for hospital administration and management. This is a centralized system that allows hospital management and administrator to manage patients, physicians and staff, wards, appointments, billing records, pharmacy records, blood bank status, patient reports, finances, and much more. The system will ease up the overall management processes of the hospital.

Conventionally, all facets of the hospital’s activities and operations daily are conducted separately and manually. For example, patients information is recorded manually by a staff which is time-consuming and prone to human errors. The conventional way will slow the transactions, processes of information, and data-sharing across every department of the hospital. Without improvements, the hospital may not be able to provide better clinical care to the patients, and the operation of the entire hospital facility will be inefficient. The hospital cannot fully optimize its operations to better serve its purpose.

Proposed Solution

As a response to the above-mentioned concerns, the researchers proposed a Smart Hospital and Research Center System. The system will be a centralized platform to manage all facets of hospital activities and complex processes across different departments. The said project will provide smooth management and administration of a hospital’s daily operations. The hospital’s management can electronically process and manage patients records, hospital physicians and staff, billing records, pharmacy records, hospital finances, and other management activities. The proposed system will eliminate all manual errors, effectively manage different hospital management areas, improve patient satisfaction by providing quality healthcare and other advantages. The developed system will improve the overall hospital’s functioning.

Objectives of the Study

General Objective – The main goal of the researchers is to design, develop and implement a Smart Hospital and Research Center software. The purpose of the software is to automate the processes of all hospital’s daily activities and operations.

The researchers specifically aim the following objectives:

  1. To automate the processes of the hospital’s daily activities and operations.
  2. To electronically keep records of the hospitals in a centralized system.
  3. To efficiently facilitate different management areas of the hospital.
  4. To improve clinical care provided to the patients through the use of the system.
  5. To develop a system that will make hospital management efficient, fast, and convenient.

Scope of the Study

The researchers focus on designing and developing software that will cover all management areas of the hospital. The system is purposely designed for hospitals to make complex activities done efficiently and effectively. The system is limited to hospital administration and management use only. Hospital staff and stakeholders will participate as respondents to the project.

Significance of the Study

The success of the project is deemed beneficial for the following individuals or groups:

Hospital Administration/Management. The success of the project will significantly benefit them. The software will assist them in managing the hospital. It will ease up daily operations and transactions between them and other departments of the hospital as well as to the patients.

Patients. The use of the software will improve the quality of health care they receive from the hospital. Their records will also be electronically safe and secured.

Researchers. Their experience in conducting the study will further improve the skills and knowledge of the researchers in developing successful systems.

Future Researchers. The study can serve as their reference if they wish to develop their version of the project.

Development Tools

The capstone project, “Smart Hospital and Research Center” is designed for the healthcare sector. The system will automate and ease up all hospital’s daily activities and operations.

This section of the paper will give you an idea on what are the forms to be included in a Smart Hospital and Research Center software. PHP and Bootstrap were used to develop the said template.

Documentation of the project is available upon request (chapters 1 to 5). Feel free to message us for the complete documentation of the project.

Project Highlights

The Smart Hospital and Research Center software is a database-driven system that covers all facets of the hospital’s management activities and operations. The said project will improve the overall functioning of the hospital in serving its stakeholders.

The following are the advantages of the system:

  1. Automated Processes – the system will make it easier for hospital administrators and management to manage various complex processes and day-to-day hospital transactions.
  2. Records Management – it is a database system that makes hospital records electronic, safe, accurate, reliable, and fast to retrieve.
  3. Report Generation – the system automatically generates reports about the status of the hospital’s various departments.

How the System Works

This article will discuss the forms, modules, and user interface of the Smart Hospital and Research Center System. This section of the paper will explain the features and how the system works.

Dashboard – this serves as the homepage of the system administrator. When the admin logs in to the system the following information will be displayed:

  • Monthly Transaction Count – (ex. OPD income, Pharmacy Income)
  • Year Income and Expense Graph
  • Monthly Income Overview
  • Weekly Calendar – (events and tasks)
  • # Staff users

The image shown below is the design of the administrator’s dashboard.

Smart Hospital and Research Center - Dashboard
Smart Hospital and Research Center – Dashboard

Manage Pharmacy Medicines – this module will allow the system administrator to manage details of medicines in the hospital’s pharmacy.

The admin will encode the following information of the medicines:

  • Medicine name
  • Medicine Company
  • Medicine Composition
  • Medicine Category
  • Medicine Group
  • Unit
  • Available stock

Shown below is the layout of the manage pharmacy medicines.

Smart Hospital and Research Center - Pharmacy Medicine
Smart Hospital and Research Center – Pharmacy Medicine

Blood Bank Status – this form will allow the admin to manage the information of the hospital’s blood bank status.

The admin will enter the following information of the hospital’s blood bank status:

  • Blood Group – (ex. AB, A+)
  • Status – (in bags)
  • Action -(add, edit, delete)

The image shown below is the design of the Blood Bank Status form.

Smart Hospital and Research Center - Blood Bank Status
Smart Hospital and Research Center – Blood Bank Status

Manage Staff Details – this form will allow the admin to manage details of the hospital’s staff. The admin will input the following information of the staff:

  • Name
  • Phone number
  • EPF number
  • Department name
  • Staff ID
  • Email address
  • Role -(ex. Doctor)
  • Designation
  • Attendance
  • Payroll Summary

Shown below is the design of the Manage Staff Details form.

Smart Hospital and Research Center - Staff Details
Smart Hospital and Research Center – Staff Details

Add Patient –  this form will require the system administrator to input details of the admitted patients in the system.

The following information will be encoded in the system:

  • Patient name
  • Guardian name
  • Gender
  • Marital Status
  • Phone number
  • Patient photo
  • Email
  • Address
  • Age
  • Blood group
  • Height
  • Weight
  • BP
  • Symptoms
  • Allergies
  • Admission date
  • Consultant doctor
  • Bed group
  • Bed number

The image shown below is the image of the Add Patient form.

Smart Hospital and Research Center - Patient Information
Smart Hospital and Research Center – Patient Information

Conclusion 

Technological advancement is the major driving force behind the improvements in the medical and healthcare sector. Computerized Systems and applications are employed to ease up transactions and operations. This study was conducted to introduce another system that will significantly improve the hospital’s functioning. The researchers developed a Smart Hospital and Research Center that automates hospital management. The result of the study showed that the developed software met the needs and requirements of the intended users and respondents. The majority of the respondents have seen the potential of the system to further enhance the operations and transactions in a hospital.

Therefore, the researchers concluded that a system is an effective tool to electronically manage the hospital. The hospital’s administration can efficiently manage various activities every day such as managing records of admitted patients, staff, hospital’s pharmacy, blood bank, billing, patients ward, and other hospital management area. The developed system will improve the overall services offered by a hospital.

Recommendations

The researchers highly recommend the implementation of the Smart Hospital and Research Center. It is recommended for its efficiency and reliability that can be rendered to the target users. The system will the availability and accessibility of hospital records and information across every department at a fingertip. The implementation of the developed system will improve the services and modes of transactions a hospital provide.

The researchers specifically recommend the following:

  1. The researchers recommend that hospitals should install and use the system as a centralized platform to manage the daily activities and operations of the hospital.
  2. The implementation of the system is highly recommended for it will automate all processes of hospital management.
  3. The researchers recommend the use of the system for it will make hospital management efficient, fast, convenient, accurate, and reliable.

Credits to the developers of the project. Visit their website for more information and details about the product https://smart-hospital.in/

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